Administrative Professional 3 (20015021)

About the role

ODH is seeking to fill an Administrative Professional 3 position within the Bureau of Survey & Certification (BOSC). BOSC is responsible for conducting survey inspections to ensure health care providers and clinical laboratories are compliant with state and federal requirements.

Responsibilities

• Schedule Nursing Home, Acute and Continuing Care, and Hospital licensure surveys for Health Care Facilities Surveyors (Field Staff).
• Analyze listings of healthcare facilities to determine survey schedule needs and provide supervisor with analysis/reports of facilities to be surveyed.
• Recommend priority of surveys to be scheduled, based on factors such as timeframe since last survey, history, and resources available to complete the survey.
• Monitor progress of standard and complaint surveys through the entire survey cycle to assure timelines are met and to ensure compliance with state and federal regulations.
• Use state and federal computer programs to coordinate surveyor travel to and from a provider location.
• Communicate with surveyors and managers on a routine basis regarding coordination of schedule changes including reassignments based on priority.
• Perform administrative tasks as they pertain to the survey scheduling unit.
• Understand applicable laws, rules, policies, and procedures for healthcare providers.
• Perform secretarial and clerical tasks.
• Prepare written reports summarizing findings and recommendations by compiling and gathering information into reporting categories from various sources.
• Establish and maintain survey documents via PC and software packages; utilizing spreadsheets and/or CALS on daily, weekly or monthly basis.
• Create reports outlining activity for assigned geographic area; update & maintain list of surveyor staff credentials on ongoing basis to assign various types of surveys.
• Revise & modify report formats to accommodate changes in reporting requirements.
• Maintain tracking documents to track surveyor assignments.
• As assigned, research and compile survey scheduling information for special reports.

Requirements

• 30 months of experience or training in secretarial/administrative professional field.
• OR Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months of experience in secretarial/administrative professional field.
• OR 12 months of experience as Administrative Professional 2, 16872.
• OR equivalent of Minimum Class Qualifications For Employment noted above.

Qualifications

• Associates or advanced degree in business office administration or secretarial science.
• Experience working with or in healthcare facilities (e.g., nursing home, assisted living, home health agencies, hospice).
• Experience scheduling daily work assignments for staff.
• Experience using critical thinking to identify and resolve problems.
• Experience multi-tasking or paying attention to details.
• Experience with Microsoft Office Software (e.g., Excel, Word, Outlook, PowerPoint, Access).
• Experience communicating verbally and in writing.
• Experience working with a team.
• Experience gathering and organizing information.

Educational Transcript Requirements

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. A transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp, or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Work Location

Health Department Building, Columbus, Franklin County, Ohio, United States of America

Pay

$26.54 per hour

Schedule

Full-time, 8:00 AM to 5:00 PM