Administrative Professional 1 - 20024622

Responsibilities

• Type, proofread, and edit typed documents
• Copy, scan, distribute, post, and/or file correspondences, reports, and memos
• Prepare various documents (e.g., compose, type, obtain signatures)
• Perform routine administrative duties (e.g., compose and respond to routine correspondence and verbal requests not requiring the personal attention of supervisor)
• Produce typed copies of staff correspondence, schedules, logs, and type responses
• Research, retrieve, and enter data into DOTS Portal system or other applicable programs
• Direct telephone inquiries from the public to the appropriate staff member
• Input data entry into ORAS, as needed
• Maintain and provide applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies, and/or procedures
• Interact with other departments to provide information and compile data
• Receive, sort, review, and distribute all incoming/outgoing mail, correspondence, and directives
• Schedule and provide clerical support for appointments/meetings (e.g., special projects, video in-reach, virtual hearings, and virtual funeral visits)
• Perform general clerical tasks (e.g., answer telephones, file, order supplies, inventory control, copy documents, maintain calendars and itineraries)
• Review visiting applications for completion of content and enter data into DOTS Portal System
• Coordinate and ensure processing of routine tasks
• Set up and maintain (e.g., organize, alphabetize, and file) correspondences, forms, and reports
• Create new files and purge records in accordance with applicable retention schedules
• Manage appointment schedules, notify appropriate personnel of schedules, make arrangements for meetings, and provide clerical support to other offices, as assigned
• Serve on committees and attend meetings, seminars, conferences, and in-service training as required
• Ensure work area is secure, clean, and orderly
• Provide other related clerical support as required
• Perform other duties as assigned

Requirements

• 1 year of training or 1 year of experience in secretarial science or business office applications
• For positions requiring technical terminology, applicants must also have 6 months of training or 6 months of experience in relevant technical terminology

Skills

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Pay

$22.59 per hour

Schedule

Full-time

About the Organization

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace core values and serve as role models for pro-social behavior, conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction is tasked with front-line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure, and humane correctional environment and effective community supervision. Our goal is to protect the public by helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

Work Location: Pickaway Correctional Institution, Pickaway County, Ohio