Administrative Procurement Assistant - International

Maintains files of international project records (document control), processes invoices and supports the international department staff as needed.

• Serves as document control specialist for international project records
• Processes invoices for international department staff
• Supports international department staff as needed

Evaluates pricing information best value & specified product.

• Evaluates pricing information for best value
• Ensures specified products are procured

Writes & issues contract documents for purchase of materials needed for projects.

• Writes contract documents for material purchases
• Issues contract documents for material purchases

Collaborates with procurement staff, logistics, vendors, and project teams to obtain updates, resolve & track site material requests, and maintain current status visibility.

• Collaborates with procurement staff
• Collaborates with logistics team
• Collaborates with vendors
• Collaborates with project teams
• Obtains updates on site material requests
• Resolves and tracks site material requests
• Maintains current status visibility

Coordinates with procurement staff, logistics, vendors, and project teams to obtain updates, resolve & track site material requests, and maintain current status visibility.

• Coordinates with procurement staff
• Coordinates with logistics team
• Coordinates with vendors
• Coordinates with project teams
• Obtains updates on site material requests
• Resolves and tracks site material requests
• Maintains current status visibility

Performs other procurement support and administrative duties as assigned by the Procurement Manager & Assistant Procurement Manager.

• Supports procurement efforts
• Assists with administrative tasks
• Performs other duties as assigned

Working Conditions – Full time, office setting

Full time, office setting

Reporting Structure – Procurement Manager & Assistant Procurement Manager

Reporting Structure – Procurement Manager & Assistant Procurement Manager

Knowledge, Skills, and Abilities

• Excellent written and verbal communication and grammar skills
• Strong organizational skills
• Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access
• Demonstrated ability to manage multiple conflicting priorities

Education / Experience

• Minimum high school diploma/GED and two years’ experience clerical or administrative experience in an office environment required
• Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required