Administrative Practice Coordinator - Dr. Munish Gupta

Key Responsibilities

• Support daily administrative operations for physician practices.
• Manage physician academic and clinical calendars.
• Manage physician clinical sessional template change requests submissions.
• Manage physician office shared email inboxes.
• Manage the Service Line General Admin shared email inbox and in-basket.
• Oversee Epic In-Basket and Secure Chat pools.
• Manage office supply inventory and coordinate ordering.
• Retrieve and distribute departmental mail.
• Schedule patient appointments according to physician protocols.
• Provide appointment preparation instructions.
• Maintain accurate scheduling records.
• Monitor Epic In-Basket for scheduling requests.
• Oversee practice-related expenses.
• Manage purchase orders in Workday.
• Maintain vendor relationships and coordinate payments.
• Track time studies for physicians and staff.
• Maintain physicians’ CVs and publication records.
• Manage academic memberships and external partnerships.
• Submit physician expense reimbursements.
• Care for onboarding for academic visitors and traveling physicians.
• Maintain physician credentialing documentation.
• Prepare presentations and materials for meetings.
• Draft correspondence and communications.
• Prepare meeting agendas and assist with meeting minutes.
• Care for coordination of academic and clinical events.
• Manage phone calls, emails, and correspondence.
• Facilitate communication across departmental pods.
• Aid with cross-coverage and training within the administrative pod structure.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum 2 - 4 years of administrative or office management experience supporting physician practices.
• Proficiency in Microsoft Office Suite and Outlook calendar management.
• Familiarity with Epic, Workday, and Dimensions preferred.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities.
• High level of professionalism and discretion.