Administrative Coordinator

Laughlin Children’s Center empowers children, teens, and families through client-centered clinical and academic services in a safe, supportive environment, helping every child thrive academically, socially, and emotionally.

About Us

Founded in 1956, Laughlin Children’s Center is a highly respected nonprofit organization committed to supporting the educational, emotional, and developmental needs of children ages two to eighteen across Pennsylvania. Through a coordinated team of expert educators and clinicians, the Center empowers children to build confidence, address learning and emotional challenges, and reach their full potential. By offering early childhood education, clinical, and academic services under one roof, Laughlin fosters meaningful collaboration across disciplines, ensuring each child receives comprehensive, individualized care.

The Opportunity

Laughlin Children’s Center is seeking a full-time Administrative Coordinator to join the team. The Administrative Coordinator plays two critical roles: maintaining administrative systems and adding flexible capacity. As part of both the Finance & Administration team and Program Operations, the Administrative Coordinator will have the opportunity to participate in infrastructure and system design projects over the next several years. The ideal candidate will relish managing a portfolio of diverse responsibilities, excel at time management and project communication, and be comfortable working with clients, families, vendors, executives, and peers.

Responsibilities

The Administrative Coordinator’s work falls into two categories – core responsibilities and cyclical/as-needed duties.

• Core Responsibilities (70%): These tasks are recurring, ongoing, and relatively predictable tasks. Once workflows are established, these tasks will be largely self-directed. Most, but not all, of these tasks are administrative in nature.
  • Manage keys and other physical access controls.
  • Support contracts workflow.
  • Maintain vendor compliance, tax-exemption, and project files.
  • Maintain inventory of office, facility, and janitorial supplies.
  • Coordinate with facility and administrative service providers.
  • Manage the mailroom, apply postage, process and route incoming mail.
  • Update eCommerce listings and maintain webstore.
  • Perform routine compliance and administrative tasks.
  • Maintain files in accordance with document retention policy.
• Cyclical and As-Needed Project and Program Support (30%): These tasks support internal customers across the organization and may fluctuate throughout the year in duration, complexity, or urgency, or may be related to one-time projects. Examples include:
  • Document management
  • Meeting and event logistics
  • Filling in at front desk
  • Purchasing and managing supplies

Requirements

• Experience concurrently managing both recurring/predictable tasks and ad-hoc responsibilities, including sharing project updates with stakeholders.
• Thrives working with people, including children, families, coworkers, and vendors.
• Clear verbal and visual communicator (including written communication).
• Skilled time manager; flexible, proactive, and detail-oriented.
• Project management experience (preferred).
• Business or office administration experience (preferred).

Benefits

• Health, dental, and vision insurance
• Flexible spending account
• 20 PTO days and 5 sick days
• Immediate participation in the organization’s 401K plan, including profit sharing of up to 10% (no match or vesting)
• Employer-paid life, ADD, and LTD insurance
• Four hours per month of dedicated professional development time
• Paid holidays: seven fixed + winter break (dates announced annually)
• Negotiable schedule flexibility
• Eligible for a connectivity reimbursement of up to $50 per month

Pay

$21.63 – $25.00 hourly

Schedule

• Full-time, non-exempt/hourly
• Hybrid required (on-site in-office and remote, schedule to be agreed-upon with supervisor)
• Occasional nights, weekends, and/or travel may be required
• Anticipated start date: 9/01/2026

Working Conditions

• This role includes stocking reams of paper, carrying boxes up to 40 pounds up and down stairs, and managing supplies on top shelves.
• Work location within the building will vary, including time at the front reception desk and in a shared office.