Administrative Positions

Responsibilities

• Schedule meetings, manage calendars for multiple executives, and coordinate conference rooms and equipment
• Answer phones, greet visitors, and direct them to the right person or department
• Process invoices, expense reports, and purchase orders; maintain filing systems and records
• Prepare documents, presentations, and reports; proofread for accuracy and formatting
• Order office supplies, track inventory, and manage vendor relationships
• Cook up travel arrangements including flights, hotels, and ground transportation
• Maintain employee records, process paperwork for new hires, and handle confidential personnel documents
• Create and distribute internal communications, meeting minutes, and company announcements
• Auxiliary with event planning and coordination for company meetings, training sessions, or client events
• Monitor and organize email systems, shared drives, and document management systems
• Handle general correspondence and follow up on action items from meetings
• Support multiple departments as needed, adapting to shifting priorities

Requirements

• 2+ years of administrative or office support experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Ability to manage multiple tasks and deadlines without constant supervision
• Attention to detail and accuracy with data entry and document preparation
• Comfortable with confidential information and discretion
• Reliable transportation and ability to be in the office consistently
• High school diploma or equivalent

Nice to Have

• Experience with accounting software or bookkeeping basics
• Familiarity with project management tools (Asana, Monday.com, etc.)
• Knowledge of HR systems or HRIS platforms
• Experience coordinating events or managing large calendars
• Bilingual capabilities