Administrative Operations Manager

About the role

The Administrative Operations Manager oversees administrative and operational functions across multiple office locations, leading a team and supporting firm growth.

Responsibilities

• Lead, mentor, and develop administrative team members across all office locations.
• Oversee day-to-day office operations, facilities management, and workplace efficiency.
• Manage office equipment, technology assets, inventory, and vendor relationships.
• Cook up office moves, workspace assignments, maintenance, repairs, and safety initiatives.
• Coordinate collateral document operations, records management, mail services, and administrative workflows.
• Ensure proper handling, tracking, storage, and auditing of original collateral documents.
• Manage administrative processes within CaseAware, Perfect Practice, and related client systems.
• Maintain firm-wide administrative mailboxes, phone queue operations, and service standards.
• Prepare and manage bank deposits, invoices, purchasing activities, and office-related expenses.
• Cook up onboarding and offboarding activities, including workspace and equipment setup.
• Partner closely with Human Resources, Information Technology, Accounting, Operations, and Firm Leadership to support business objectives.

Requirements

• 3–5+ years of office management, administrative management, facilities operations, or related experience.
• 2+ years of supervisory or management experience.
• Strong leadership, organizational, and project management skills.
• Experience managing office equipment, inventory, vendor relationships, and facilities.
• Working knowledge of computer hardware, office technology, and asset management.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Experience handling financial deposits, purchasing, and budget tracking preferred.
• Law firm or professional services experience strongly preferred.
• Experience with records management, document control, or collateral document administration is a plus.

Why Join MTG?

At MTG, you'll have the opportunity to play a key role in supporting a collaborative and growing organization. We offer competitive compensation, comprehensive benefits, and the chance to make a meaningful impact on firm operations across multiple offices.

About Mcmichael Taylor Gray, Llc

McMichael Taylor Gray, LLC (“MTG”) is a full-service default and creditors’ rights law firm delivering quality, cost-effective legal services for financial institutions throughout most of the Eastern United States. The founding partners of MTG established a forward-thinking, client focused law firm, centered on an unwavering commitment to the following core values: Excellence, Integrity, Honesty, Respect.