Administrative Officer (Resource Management Specialist).

Responsibilities

• Analyze staffing levels, travel, materials, and related requirements to provide cost data and information for program planning and evaluation activities.
• Advise management officials on financial matters and administer the department’s annual budget accounts.
• Evaluate budgetary and fiscal data for consistency with estimates, current program operations, and anticipated changes in mission, staffing, and funding.
• Maintain proper financial balances and distribute resources within planned limitations to maximize benefits from available resources.
• Compile, consolidate, analyze, and synthesize organizational requirements into a unified financial plan considering needs and cost trends for travel, supplies, training, and staffing.
• Advise management officials on human resources matters by coordinating organizational needs with human resources office requirements.
• Review completed position descriptions and work plans for format and uniformity before submission to the human resources office.
• Identify and research problems in administrative and clerical support areas, including distribution and changes in employee status.
• Oversee procurement matters for the office, ensuring adherence to Federal and Agency acquisition policies.
• Provide tactful and effective communication with internal and external partners.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• May be required to successfully complete a probationary or trial period, unless previously served.
• Direct Deposit: All Federal employees are required to have federal payments made by direct deposit to their financial institution.
• If newly hired, documentation presented for completing the Department Homeland Security (DHS) Form I-9 will be verified through the DHS "E-VERIFY" system.
• Successfully pass the E-Verify employment verification check.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• If selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience: Specialized experience is experience directly related to the position to be filled. The specialized experience requirements for this position are:

To qualify for the Administrative Officer GS-12 level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the GS-11 level that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Specialized experience must reflect independent application of advanced administrative management practices across budget, human resources, procurement, and organizational support functions within a complex program environment.

• Providing guidance on preparing, revising, monitoring, and evaluating budget estimates and FTE needs; maintaining financial controls; and ensuring the equitable and efficient distribution of financial resources.
• Acting as a liaison with HR to advise management officials on human resources matters and coordinating organizational needs on HR matters.
• Coordinating administrative support structures for the office, including those involving executive correspondence, budget, and travel.
• Identifying and resolving complex administrative problems impacting financial management, travel, logistics, and other office operations, often under conditions requiring independent judgment, competing priorities, and limited guidance.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify for a GS-0341-12 position, you must meet the specialized experience; there is no education substitute for this grade.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.