Administrative Officer 2

Responsibilities

• Arrange meetings with confidentiality, tact, and discretion and be able to independently prioritize accordingly. These include internal and external participants of the university.
• Manage PI’s time, schedule, and attention to important issues, appointments and correspondence.
• Organize, prepare, and provide all relevant background and informational material for meetings attended by the PI.
• Cooking and arranging for catering, room reservations, audio/visual/remote technologies, and any other needs or requests for meetings and events.
• Cooking and coordinating travel and conference logistics, with corresponding expense reimbursement requests.
• Briefs PI on deadlines and the status of pending issues.
• Uses independent judgment and decision-making to accomplish general objectives that require sensitivity and thorough knowledge of operational policies, systems and procedures.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Implements related business processes.
• Proactively huddles with PI on a regular basis to confirm priorities, capture deliverables, and organize scheduling.
• Maintains executive memberships, subscriptions and professional affiliations.
• Proficient with UCOP and UCSF policies and guidelines: travel, gifts, meetings and entertainment, etc.
• Proficient with UCSF business systems of the organization: BearBuy, MyExpense, Trello, Microsoft Suite, Connexus, and others as applicable.

Qualifications

• Bachelor's degree in a related area and 1+ years relevant experience and/or equivalent experience/training.
• Advanced ability with Microsoft Word, Excel, PowerPoint, and Windows.
• Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team.
• Demonstrated proficiency with medical terminology.
• Experience working with patients or study subjects.