Administrative Officer 1 - Bear Mountain, Palisades Region

Description Duties

Reporting to the Park Operations Manager 4, SG-M-4 (Assistant Regional Director), of the Palisades Region, the Administrative Officer 1, SG-23’s job duties include but are not limited to:

• Supervision And Human Resources Management
  • Supervising lower-level Regional Business Office personnel.
  • Supervision of the recruitment and hiring processes for annual salaried and seasonal staff including the processing of appointments and terminations and hourly payroll processing.
  • Cooking new employee orientation and communicating policy changes to employees.
  • Providing guidance to employees regarding benefits under negotiated agreements.
  • Aiding managers and supervisors with labor relations matters, including time and attendance, grievance responses, counseling, and disciplinary actions.
  • Aiding managers with staffing pattern reviews and staff requests.
• Budget, Revenue, And Financial Oversight
  • Supervising regional purchasing activities, establishing and evaluating systems and procedures for processing vouchers and purchase orders.
  • Oversight of regional revenue receipts, attendance tracking, and maintaining park and program revenue and attendance data.
  • Developing, evaluating, and modifying internal controls related to revenue collection.
  • Conducting audits of concessions, revenues, refunds, and expenditures, including solicitation, review, and negotiation of concession contracts.
  • Managing the Statewide Financial System (SFS) and Budget Expenditure Tracking System (BETS) for the region.
  • Affording and reconciling all P-card purchases.
  • Directing the preparation of the region’s non-personal service (NPS) budget and personal service budget requests, including the allocations for temporary and seasonal funds.
  • Overseeing expenditures of and accounting for funds appropriated funds and reviewing payroll reports.
  • Performing periodic paycheck distributions, floor checks and other internal control techniques.

Qualifications

• Minimum Qualifications
  • If Civil Service Eligible list(s) exists, they will be canvassed.
  • You may also apply if you are eligible for appointment by one of the following qualifications:
  • If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume.
  • If you are not comfortable providing this information in your response, a representative from our office may contact you.
• Reassignment Qualifications
  • Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Officer 1; if you have less than one year, you must be reachable on the current Administrative Officer 1 eligible list for this location, if one exists.
• Non-competitive Promotion (NCP)
  • The promotion minimum qualifications for appointment are: One year of permanent competitive, non-competitive NY HELPS*, or 55b/c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst.
  • Only the titles listed are eligible.
  • As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position.
  • If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made via non-competitive promotion (NCP), pursuant to Section 52.7 of New York State Civil Service Law.
  • Please Note: In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed the last two holdings of the Administrative Officer 1 promotion exam.
• Provisional Qualifications
  • In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered.
  • Candidates must be meet the following minimum qualifications: You must have at least one year of permanent competitive or 55-b/55-c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst.
  • Only the titles listed are eligible.
  • The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.
• Transfer Qualifications
  • At least one year of permanent or contingent-permanent qualifying service as a Grade 21 or higher.
  • The service must be in a title that Civil Service has deemed transfer eligible to the position.
  • Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Operating Needs

Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Pay

The hiring rate will be the sum of the statutory hiring rate for M/C Grade 23 ($86,773) and the Downstate Adjustment ($4,000). The job rate will be the sum of the statutory job rate ($108,413) and the Downstate Adjustment ($4,000).

Benefits

Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off M/C: 39 days – 13 vacation days, 8 sick days, and 5 personal leave days, 13 holidays
• Professional leave annually to participate in professional development, at the supervisor’s discretion
• Health Care Benefits Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
• Additional Benefits
  • New York State Employees’ Retirement System (ERS) Membership
  • NYS Deferred Compensation Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
  • Public Service Loan Forgiveness (PSLF)

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx