Administrative/Office Assistant (Temp to Hire)

About the role

This role provides general office and administrative assistance in support of various groups and individuals. The successful candidate will be professional, proactive, self-motivated, and able to adapt to a fast-paced and dynamic environment. Must be able to work in-person in Camas from 7:30AM to 4:30PM, Monday through Friday. This six-month temporary position offers the opportunity to become a permanent position, subject to strong performance and ongoing business needs.

Responsibilities

• Provide comprehensive administrative support to leadership and staff
• Schedule and coordinate meetings and activities, including logistics, catering, materials preparation, room reservations, and attendee communications
• Serve as a primary point of contact for employees, visitors, vendors, and external stakeholders
• Draft, edit, and distribute professional communications, presentations, and documentation
• Support reception operations, such as visitor sign-in, mail distribution, office supplies, and general office services
• Cover domestic and international travel arrangements, itineraries, expense reconciliation, and travel policy compliance
• Maintain vendor relationships and oversee service providers
• Cover workspace planning, maintenance activities, and workplace improvement projects
• Monitor and maintain office resources, inventory, and access control systems
• Support employee onboarding, safety programs, training initiatives, and company-wide communications
• Identify opportunities to improve administrative processes and systems, and operational efficiency while supporting special projects and organizational initiatives
• Perform additional duties, special projects, and assignments as needed to support departmental and organizational requirements

Qualifications

• 3+ years of increasingly responsible clerical experience in a professional environment
• College degree preferred
• Experience in general accounting, business, travel coordination, human resources, or project management experience is a plus
• Ability to communicate effectively, in English, with personnel at all levels of the organization
• Ability to establish and maintain cooperative, positive, and effective working relationships
• Ability to work without direct supervision and to apply sound judgment in making decisions in accordance with established policies and procedures
• Excellent listening and customer service skills, in person and on the phone
• Ability to protect confidential and proprietary information and to set professional boundaries
• Excellent written and verbal communication skills
• Proficient in Windows, Microsoft Word, Excel, PowerPoint, and Outlook
• SharePoint knowledge is preferred
• Good problem-solving skills and the ability to effectively guide and assist others
• Ability to learn new systems
• Ability to coordinate across organizational boundaries to complete projects or tasks
• High attention to detail and ability to multitask

Compensation and Benefits

Starting level and pay depends on qualifications: Administrative/Office Assistant - $20.00 to $26.00 Target Cash Bonus with potential payout of up to 2% of earned wages 120 hours of paid Vacation per year, plus paid Sick Leave and 10 paid Holidays Eligible for health benefits on the 1st day of the month after your start date Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay period Company paid Short-Term and Long-Term Disability, and Life & AD&D Insurance Employee Assistance Program Aflac Supplemental Insurance Flexible Spending and Health Savings Accounts Employee Stock Purchase Plan 401(k) with company match and immediate vesting