Administrative Office Assistant (Confidential Office Support I)

About the role

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Responsibilities

• Welcome visitors, respond to inquiries, and direct individuals to the appropriate resources with professionalism, discretion, and care.
• Manage correspondence, maintain confidential records, coordinate schedules, and meet logistics, supporting events and hospitality.
• Process purchasing, travel-related activities, and reconciliations.
• Exercise sound judgment and discretion in handling sensitive and confidential information.
• Support executive-level operations by applying campus and CSU policies, procedures, and protocols.
• Provide work direction, train, and provide guidance to other employees.
• Coordinate events and special projects.

Qualifications

• High School diploma or the equivalent and at least one year of general office experience.
• Basic written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation.
• Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic.
• Basic typing and keyboard skills.
• Ability to provide work direction, train, and provide guidance to other employees.
• Ability to make recommendations on employee staffing issues.
• Ability to coordinate events and special projects.

Benefits

• An array of health plans that include prescription drug coverage.
• Dental and Vision coverage.
• Income protection benefits including life insurance and disability.
• Retail plan through CalPERS.
• Tuition waiver for employees and dependents if eligible.
• FlexCash (in lieu of health and dental).
• Employee Assistance Programs.
• 15 paid holidays.