Administrative Office Assistant: *$18 - $23 Per Hour* - Security Agency - (South Holland, IL.)

Job Description

Federal Protection Agency, Inc. is a Private Security & Investigative Agency looking for a part-time and/or full time Administrative Office Assistant to join our Corporate Office team. This person must be committed to accuracy, present their work and themselves in a professional manner, exhibit outstanding communication, focus and strong data organization skills. The most successful candidates will have a proven track record of problem-solving, enjoy a challenge, and be self-motivated. This role reports to the Office Manager and is responsible for supporting the Management team.

Essential Functions

• Onboarding: Coordinate orientation and training sessions for new employees
• Offboarding: Coordinate and document the separation process for employees leaving the company, to include reclaiming all issued company property
• Employee Records: Maintain employee databases, including holiday and sickness leaves, and ensure data accuracy and timeliness
• Payroll: Assist with payroll processing and documentation
• Benefits: Assist employees with benefits-related inquiries, process benefit enrollments, and ensure compliance with benefit policies
• Inventory: Maintain office supply inventory, promptly restocking as needed, and coordinate office maintenance to support a functional work environment. Assist with special projects and other tasks as required, contributing to the department's overall success and operational excellence
• Policies and procedures: Assist the Management with formulating policies, procedures, and changes, and communicate updates to employees
• Employee Relations: Address employee concerns and help foster positive relationships within the workplace
• Reports: Run reports on general HR activities
• Communication: Maintain the departmental email account and respond to employee questions and complaints
• Events: Oversee HR events and meetings

Duties & Responsibilities

• Administration: Assist operations with tracking of call offs, leaves, PTO, etc.
• Responsible for employee onboarding compliance including I9s, vaccinations and certifications.
• Ensure proper maintenance of employment files and other records personally in a detailed manner in the HRIS computer system.
• Responsible for onboarding of business team members including ordering business cards
• Responsible for maintenance of employees systems access including emails, email groups, slack, etc.
• Performing monthly, bi-monthly, and quarterly compliance audits
• Payroll + Benefits: Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
• Organizing and distributing payroll and accounting checks to employees onsite
• Responding to W2 requests, wage garnishments and employment verifications
• Recruiting: Assist recruiters with screenings, reference checks, scheduling interviews, conduct candidate screenings and attend job fairs.
• Pull targeted ads and reach out to job fair candidates
• Attend job fairs with recruiters, as needed
• Employee Engagement: Responsible for employee recognition including milestones, anniversary gifts, etc.
• Maintain and update all employee communications systems such as newsletter, bulletin boards, etc.
• Create employee engagement plans, get necessary budget approval and initiate activities

Requirements

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Strong organizational skills
• Proven track record of being able to keep deadlines
• HIGHLY Proficient with the entire Microsoft Office Suite (Word, Excel, Outlook, etc.)
• A Minimum of One (1) or more years of experience in related positions
• Knowledge of employment-related laws and regulations

Desirable

• Associate’s degree or higher in related fields

Compensation

Competitive hourly wage between $18.00/hour - $23.00/hour (based on experience)

$500.00 Sign On Bonus Program Available

Schedule/Availability

On-site 4 days per week in South Holland Office
24-29 hours/week (part-time)
6 hours per day estimated
Monday - Friday schedule