Administrative Assistant (Onsite up to $22/hour)

Key Responsibilities

• Receive and process customer orders accurately and promptly.
• Track order status from initiation to delivery, ensuring timely fulfillment.
• Maintain accurate financial records by monitoring and recording payments, reconciling invoices.
• Follow up on outstanding payments and assist with resolving discrepancies.
• Set up new vendors in QuickBooks and maintain vendor profiles.
• Communicate with vendors regarding order details, timelines, and payment terms.
• Maintain organized records of orders, invoices, and vendor agreements.
• Aid in general office tasks and provide support to the operations team as needed.

Qualifications

• Two or more years of proven experience in administrative or order management roles.
• Proficiency in QuickBooks and MS Office Suite (Excel, Word, Outlook).
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and problem-solving skills.
• Ability to work independently and as part of a team.

Pay

$19 to $22/hour

Schedule

10am to 4pm, Monday to Friday (Some flexibility on schedule)

Location

Wesley Chapel, FL 33543 (Onsite only)

Duration

Estimated for four to six months