Administrative Manager & Sales Operations (Santa Clara, CA)

Primary Responsibilities

• Support the sales team in entering and updating customer records in Salesforce, including key opportunities, forecast, contact information, and new leads
• Issue quotes, generate purchase orders, create invoices, and track payments for all customer transactions
• Cook Innoviz products between HQ, US office, and customer sites through scheduled pickups using DHL, FedEx, etc., support communication of tracking, delivery, tariffs, etc.

Secondary Responsibilities

• Check office mail and pay office utility bills, cleaning service, business taxes, insurance premiums, building rent, and HOA fees so as not to have any past due items
• Purchase drinks and snacks for the US office (once a month)
• Schedule building maintenance or repairs (if needed)
• Support the sales team’s travel arrangements for airfare, hotel, and rental car reservations
• Aid in the paperwork process of onboarding new hires on the US team and planning quarterly team outings

Requirements

• 3+ years of experience in office management, sales operations, administrative assistance, bookkeeping, or similar roles
• Full-time role with on-site presence required at least 3 days per week
• Self-motivated and independent with strong multitasking and organization skills
• Excellent communication skills (written and verbal) with a customer-centric mindset and a positive attitude
• Proficiency in using Salesforce as a CRM tool
• Proficiency in using Microsoft Windows & Office Tools (Word, Excel, PowerPoint, Outlook)
• Must be a US Citizen or a Green Card Holder