Administrative Manager I

About the role

This position manages the administrative services or full general operations of an academic or non‑academic organization, covering finance, human resources, IT, facilities, and student services. It involves long‑ and short‑range strategic planning to define the mission and direct multidisciplinary departments through subordinate staff. The role spends the majority of time (50% or more) achieving organizational objectives by coordinating subordinate staff, establishing departmental goals, and functioning with autonomy. It oversees the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals, ensures adherence to internal controls, and manages systems to protect departmental assets. Specifically, the role is responsible for managing the administrative operations of a large academic department with 12 sub‑specialties, including IT, facilities/space planning, student services, contracts and grants, budgetary financial management, and/or human resources. It manages a large group of professional staff across various fields, assumes accountability for subordinates’ decisions, and performs long‑ and short‑term planning. Under the general direction of the Vice Chair, the position oversees all departmental aspects—finances, information technology, operations, staffing, accreditation, initiating new programs, strategic planning, and space planning. The department comprises divisions in general internal medicine, cardiology, gastroenterology, pulmonology, critical care medicine, infectious diseases/HIV, endocrinology, nephrology, rheumatology, hematology/oncology, geriatrics, sleep medicine, dermatology, and neurology. The role provides overall leadership and administration of the entire department, supporting broad initiatives by strategizing, developing, planning, and implementing viable administrative structures and funding streams, and continually reviewing, developing, and implementing structures and controls to manage risk.

Responsibilities

• Manage administrative operations of a large academic department with 12 sub‑specialties.
• Oversee IT, facilities/space planning, student services, contracts and grants, budgetary financial management, and/or human resources.
• Manage a large group of professional staff across various fields.
• Assume accountability for decisions made by subordinates.
• Perform long‑ and short‑term planning for the department’s future.
• Ensure subordinate supervisors and professionals adhere to defined internal controls.
• Manage systems and procedures to protect departmental assets.
• Provide overall leadership and administration of the entire department.
• Strategize, develop, plan, and implement viable administrative structures and funding streams to support department initiatives.
• Conduct continual strategic review, development, and implementation of structures and controls to manage risk.
• Support accreditation, initiation of new programs, strategic planning, and space planning efforts.