Administrative Manager I/II

Responsibilities

• Develop and monitor project/program budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines.
• Resolve identified budget and expense issues.
• Cook up and administer policies and procedures related to project/program operation and administration.
• Identify administrative issues for discussion with leadership.
• Serve as project/program liaison, representing the project/program to other Center departments, funding sources, affiliated individuals or institutions, and outside organizations.
• Coordinate the submission of study results, articles and manuscripts for publication.
• Complete key administrative tasks such as travel coordination, reimbursements, reconcile ProCards, purchasing, and maintenance of supplies and equipment.
• Plan and attend post-doc meetings and document proceedings.
• Monitor post-doc activities, ensuring objectives have been met and coordinate follow-up activities.
• Cook up and distribute two seminars series, ad-hoc special lectures, and conferences; to include planning schedules, securing space, ordering catering, attending events and monitoring activities.
• Cook up and distribute special and recurring reports.

Qualifications

• Administrative Manager I: Requires Bachelor’s Degree and three years of administrative management or relevant experience OR equivalent education/experience.
• Administrative Manager II: Requires Bachelor’s Degree and five years of administrative management or relevant experience OR equivalent education/experience.

Preferred Qualifications:

• Excellent written and verbal communication skills.
• Strong supervisory skills, budgeting experience.
• Knowledge of grant and contract funding process highly desired.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.