Administrative & Finance Assistant

About the role

The Administrative & Finance Assistant provides administrative, financial, and operational support to help ensure the organization’s daily operations run efficiently. This role supports student enrollment, tuition collection, accounts receivable/payable, bookkeeping assistance, payroll support, parent communication, customer service, and general office administration.

Key responsibilities

• Support daily office operations and administrative functions
• Aid in student enrollment, registration, and maintaining accurate student records
• Communicate with parents regarding enrollment and tuition-related questions
• Answer incoming calls and provide professional customer service
• Maintain organized electronic and physical records
• Support leadership and assist with additional operational needs as assigned

Required qualifications

• 2 - 5 years of experience in administrative support, bookkeeping, office administration, accounting support, or finance administration
• Bilingual English/Spanish required
• Experience handling cash payments, receipting, payment processing, and customer financial transactions
• Working knowledge of Accounts Receivable (AR) and Accounts Payable (AP)
• Basic understanding of accounting principles, bookkeeping procedures, and financial recordkeeping
• Experience with bookkeeping functions preferred
• Experience processing employee timesheets, payroll support, or online payroll systems preferred
• Experience using QuickBooks Online strongly preferred
• Strong customer service, communication, and organizational skills
• Ability to manage confidential information with professionalism
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word)
• Strong attention to detail, problem-solving ability, and financial accuracy
• Ability to prioritize multiple responsibilities, meet deadlines, and work with minimal supervision in a fast-paced environment
• Ability to work independently while collaborating within a team environment

Work schedule

Part-Time Position – Approximately 20 hours per week
Required in-person availability for 3 Saturdays per month (8:30 AM – 12:30 PM) for program and operational support
Additional weekday hours scheduled based on operational needs.

Physical requirements

• Sitting for extended periods while performing computer and administrative work
• Standing, walking, bending, reaching, and filing throughout the workday
• Frequent use of computers, phones, printers, and office equipment
• Lifting or carrying office materials and supplies up to 25 pounds
• Frequent communication with parents, staff, and community members
• Working in a standard office environment with regular interruptions and multitasking responsibilities

How to apply

Interested candidates should submit a resume and cover letter to MEchevarria@OneOC.org with the subject line “Administrative & Finance Assistant_RDCI". Resumes will be reviewed on a rolling basis until the position is filled.