Administrative Executive

Responsibilities

• Provide general administrative and secretarial support to lawyers and executives
• Manage client matters, including maintaining the client database, conducting conflict checks, opening and closing files, and data entry and filing of documents (physical and electronic)
• Liaise and coordinate with third-party service providers, including IT and facilities management
• Handle procurement and maintenance of office supplies
• Handle day-to-day office duties, including attending to phone calls, sorting and distributing mail, and liaising with despatch and courier services
• Maintain deadlines and lawyers’ schedules
• Assist with archiving and retrieval of files
• Maintain office cleanliness and upkeep
• Receive and attend to visitors and handle enquiries in a professional manner

Requirements

• Polytechnic Diploma
• Minimum 3–4 years of relevant experience in a law firm or professional services environment
• Good command of written and spoken English; ability to communicate in Mandarin or dialect is an advantage
• Proficient in Microsoft Office, particularly Word and Excel
• Meticulous, well-organised, and able to work well under time constraints; must be prepared to work beyond office hours when required
• Able to multi-task, prioritize, and work independently in a fast-paced environment
• Team player with a positive attitude and good interpersonal skills

This position is open to Singapore Citizens and Permanent Residents only. Interested applicants are invited to submit their CV and expected salary to jobs@hoandwee.com