Administrative & Data Entry Coordinator

Department: 5k University • Location: Houston, TX (Onsite) • Employment Type: Full-Time

About the role

The Administrative Support & Data Entry Coordinator provides essential clerical and data management support to ensure smooth daily program operations. This role involves document management, high-volume data entry, inventory tracking, and administrative assistance, including work that may be confidential in nature. Accuracy, organization, and attention to detail are critical for success in this position.

Responsibilities

• Edit and maintain Word and Excel documents as required or requested, including confidential materials
• Maintain organized electronic and physical files and documentation
• Assist with maintaining inventory of books, tools, and documents as needed
• Complete or assist with special projects and event preparation as assigned
• Provide backup support for additional clerical and administrative duties when needed
• Perform a variety of administrative tasks to support ongoing program operations
• Accurately enter required data into RAPIDS and additional internal systems
• Perform high-volume data entry with consistent speed and accuracy
• Ensure all data is processed, reviewed, and updated in accordance with program specifications
• Troubleshoot basic data or system issues and escalate concerns as appropriate
• Maintain accurate records and uphold data integrity standards at all times
• Communicate effectively with internal teams to resolve discrepancies or clarify missing information
• Perform other duties as assigned

Requirements

• Strong attention to detail and organizational skills
• Ability to manage confidential information with professionalism and discretion
• Proficiency with Microsoft Word and Excel
• Ability to perform repetitive, high-volume data entry accurately
• Effective written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Basic problem-solving skills related to data and system issues

Benefits

• Competitive salary based on experience
• Comprehensive benefits package including medical, dental, vision, and 401(k)
• Leadership development and continuing education opportunities
• Dynamic and supportive work environment within a fast-growing company