Administrative Coordinator -Washington Area

The Administrative Coordinator role is available for current HHMI employees only. Located in the University of Washington area, this position supports HHMI Investigators and fosters a welcoming lab environment.

About the role

HHMI is dedicated to advancing science in various fields, including biomedical research, education, and media production. The Administrative Coordinator plays a crucial role in providing administrative support and maintaining a positive lab culture.

Principal Responsibilities

• Provide administrative support for HHMI Investigators
• Manage the calendar and coordinate complex scheduling
• Coordinate domestic and international travel arrangements
• Organize laboratory meetings and special events
• Aid in correspondence management and document preparation
• Assist with visa and academic appointment issues
• Order office supplies and reconcile purchasing card expenses
• Support onboarding processes and HMS appointments
• Coordinate letters of recommendation and process reimbursements
• Communicate with various administrative offices and handle phone calls
• Act as a liaison between the Investigator and other departments

Required Skills

• Bachelor's degree or equivalent experience
• Minimum of 5 years of high-level executive support experience
• Prior experience with travel support a strong plus
• Excellent written, verbal, and interpersonal communication skills
• Ability to prioritize tasks and work independently
• Customer service orientation and dedication to HHMI's mission
• Strong digital literacy, including proficiency with Microsoft Office applications

Physical Requirements

• Normal seated or standing positions for extended periods
• Reaching and grasping for materials
• Dexterity for manipulating objects
• Communication skills using the spoken word
• Ability to see and hear within normal parameters
• Ability to move about workspace
• Mobility to lift and move materials weighing up to several pounds

Compensation and Benefits

The Administrative Coordinator position offers a competitive salary range from $69,230.00 to $112,470.00 annually, depending on experience. Additional benefits include comprehensive health insurance, retirement plans, paid time off, and recognition programs.

HHMI is committed to equal opportunity and diversity. For more information about our benefits and how to apply, visit Benefits at HHMI.