Administrative Coordinator

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company. We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

About the role

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Oklahoma City field office location, ensuring smooth day-to-day operations for our Field Service teams. This role supports front desk operations, including greeting visitors, managing incoming calls, and assisting with general reception duties. The ideal candidate is proactive, thrives in a dynamic environment, takes ownership of operational tasks, and builds strong connections across teams.

Responsibilities

• Provide administrative support to our Field Service teams, including scheduling, documentation, and communication.
• Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment.
• Serve as the central point of contact for administrative support across multiple service teams.
• Manage calendars, coordinate meetings, and assist with project logistics.
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace.
• Facilitate communication between technical teams, clients, and internal departments.
• Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures.
• Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence.
• Coordinate expense reporting and reconciliation; assist with general office support as needed.

Requirements

• A passion for collaboration, organization, and making a positive impact.
• An associate degree in business or related field preferred.
• 3+ years of experience in an administrative or office coordination role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Strong verbal and written communication skills with a proven ability to deliver exceptional customer service.
• A strong attention to detail and ability to manage multiple priorities.
• The ability to build trusted relationships across teams and with clients.
• Problem-solving skills and a proactive approach to challenges.

Qualifications

• The ability to lift and transport up to 30 pounds.

Benefits

In addition to a competitive 401(k) match, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance. Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Pay

Competitive compensation package.

Schedule

Full-time position.