Administrative Coordinator

About the role

Join Amgens Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission to serve patients living with serious illnesses drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease, we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller, happier lives. Our award-winning culture is collaborative, innovative, and science-based. If you have a passion for challenges and the opportunities that lie within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Responsibilities

• Manage and prioritize complex calendar and meeting schedules across global time zones.
• Cook up and process expense reports in accordance with company policy.
• Manage the AS governance and office hours agenda topics, calendar invitations, and prereads.
• Serve as gatekeeper and point of contact between the VP and internal/external stakeholders.
• Inform the VP of critical meetings, schedule conflicts, or calendar changes.
• Demonstrate professionalism, executive presence, and judgment when interacting with senior leaders and stakeholders.
• Handle confidential information with discretion and sound judgment.
• Maintain regular communication with internal stakeholders, managing follow-ups and flagging action items.
• Liaise with cross-functional partners, executive assistants, and global teams to align schedules and workflows.
• Facilitate team communications and track corporate training completion.
• Maintain accurate and organized documentation, including SharePoint and meeting archives.
• Anticipate the needs of the leadership team and help remove administrative roadblocks proactively.

Qualifications

• Basic Qualifications: Associates degree and 4 years of administrative experience OR High school diploma/GED and 6 years of administrative experience.
• Preferred Qualifications: Minimum 35 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders.
• Additional Qualifications: Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel; Experience with collaboration tools (e.g. MS Teams, SharePoint, Concur); Experience using AI-enabled productivity tools, such as Microsoft Copilot and ChatGPT, to improve administrative efficiency preferred.

What We Expect Of You

• Excellent communication, organizational, and time management skills.
• Ability to work independently, take initiative, and anticipate needs.
• Highly organized with the ability to prioritize and manage multiple responsibilities.
• Strong interpersonal skills and collaborative can-do mindset.
• Ability to adapt quickly, reprioritize effectively, and remain composed in a fast-paced environment.
• Experience working in a global or matrixed corporate environment.

Pay & Benefits

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a total rewards plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities. Refer to the Work Location Type in the job posting to see if this applies.