Administrative Coordinator To Executive Assistant

Job Summary

The Administrative Coordinator will support the Executive Office by partnering closely with the Executive Assistant to the CEO. This role is focused on providing high-quality administrative support, including drafting correspondence, managing document flow, reconciling expenses, and preparing materials for executive review and approval.

Key Responsibilities

• Provide direct administrative support to the Executive Assistant
• Manage scheduling logistics, including coordinating meetings, calendars, and conference calls
• Prepare and organize documents, reports, and presentation materials
• Track action items and follow up on deliverables to ensure deadlines are met
• Handle expense reports, invoices, and basic budget tracking
• Afford internal communications and meeting preparation (agendas, notes, follow-ups)
• Maintain organized filing systems (digital and physical)
• Support special projects and ad hoc requests as needed

Qualifications

• 2-5 years of administrative, coordinator, or support experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and ability to prioritize effectively
• Proficiency in Microsoft Office / Google Workspace
• Ability to handle sensitive information with discretion
• Self-starter who takes initiative and anticipates needs

Preferred Skills

• Comfortable working in a fast-paced, executive-level environment
• Problem-solver with a “no task too small” mindset
• Highly dependable and responsive
• Positive, team-oriented attitude

Pay

Competitive salary, typically ranging from $50,000-$60,000 annually, based on experience.

Benefits

• Comprehensive benefits, including medical and dental and vision benefits, life insurance, a 401(k) with company match
• On-site company fitness gym
• Discounts on housing and home appliances