Administrative Coordinator - Student Success

Location: Saint Louis, MO 63130. Scheduled hours: 37.5 per week.

About the role

WashU's Division of Student Success seeks an administrative professional for the position of Administrative Coordinator. The division advances the university's educational mission through resources and experiences outside the classroom that prepare students for lifelong success.

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development and coordination of programs and projects.
• Assists with developing budgets, monitoring expenditures, enters personnel and payroll information in Workday, and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students and faculty; enters and updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings, and events including all details associated with the event; negotiates with vendors; oversees, troubleshoots, and resolves special situations that arise during the event. Manages event budget.
• Coordinates, manages, and updates communications for school/department/center including verbal, written, and electronic communications and websites, which may include initiating and reviewing drafts of various communications.
• Provides general administrative support including scheduling appointments, meetings, and travel arrangements.
• Performs other duties as assigned.

Working Conditions

• Normal office environment.
• Ability to travel to various on- and off-campus locations.
• Repetitive wrist, hand, or finger movement.
• Occasional lifting (25 lbs. or less).

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Three years of relevant experience.

Preferred Qualifications

• Bachelor's degree.

Skills

• Computer literacy.
• Financial applications.
• Microsoft Excel, Outlook, PowerPoint, Word.
• Office equipment.
• Payroll systems.
• Supervision.
• Workday software.

Pay

Salary range: $21.17 - $32.85 per hour. The salary range reflects base salaries paid for positions in this job grade across the University. Individual rates within the range will be determined by factors including one's qualifications, performance, equity with others in the department, market rates for positions within the same grade, and department budget.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with a new child.
• Family care resources for childcare and adult care needs.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years of employment.