Administrative Coordinator, Student and Adjunct Staff
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content to these headings.
We have:
- Position Highlights: could be "About the role" (summary).
- Preferred Qualifications: could be "Qualifications" or "Skills". It includes experience, higher ed, training development, ASL proficiency. That's qualifications.
- Recreation and Wellness: description of department mission, vision, values. Could be "About the role" as well, but we already used that. Maybe we can combine into About the role (includes position highlights and department description). Or we could have separate sections: "About the role" and "About the department". But only allowed headings from list; we can use "About the role" for role summary, and maybe "Responsibilities" for duties. "Requirements" for minimum education/experience. "Skills" for knowledge, skills, abilities. "Benefits", "Pay", "Schedule" only if present.
We have Pay: Compensation $19.65 - $24.29. Also mention Pay Transparency Act. So we should include a Pay section.
Schedule: Not mentioned besides "in-person position, with potential for flexible work arrangements". That's schedule info? Could be considered schedule. The instruction: only create Schedule section if posting actually states them. It does mention in-person position, flexible work arrangements. That's schedule info. So we can include Schedule.
Benefits: Not mentioned explicitly. No benefits listed. So we should not create Benefits section.
We must not include filler like "commensurate with experience". Not present.
We need to preserve all substantive info, not invent or summarize away detail.
We need to use - for any list of duties/requirements/benefits. So for Responsibilities (Essential Duties & Responsibilities) we need a list. For Qualifications (Preferred Qualifications) we need a list. For Knowledge, Skills, & Abilities we could treat as Skills section list. For Minimum Education & Experience we could treat as Requirements (maybe as list). For Pay we can just put a
with the salary range.
We must not repeat job title as heading. No Job ID etc.
We must remove boilerplate: EEO, legal, application instructions, etc. Also remove "Application Materials", "Additional Details", etc. But we need to keep Pay info (salary range) which is in Additional Details. Also keep "In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above." That's part of pay info but we can keep as note.
We must keep "This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies." That's schedule.
We must keep "Preferred Qualifications" list.
We must keep "Essential Duties & Responsibilities" list.
We must keep "Knowledge, Skills, & Abilities" list.
We must keep "Minimum Education & Experience" (Associate's degree, 5 years experience, equivalent combination).
We must keep "Position Highlights" intro.
We must keep "Recreation and Wellness" department description (vision, mission, values). That's substantive.
We need to decide headings: About the role (could combine Position Highlights and department description). Responsibilities (Essential Duties & Responsibilities). Requirements (Minimum Education & Experience). Qualifications (Preferred Qualifications). Skills (Knowledge, Skills, & Abilities). Pay (Compensation). Schedule (In-person, flexible work arrangements).
We must not create headings with empty content.
Now produce HTML fragment.
Structure:
About the role
Position Highlights text + Recreation and Wellness description (maybe combine). Must preserve all details, not summarizing. So we need to include the exact sentences? We can paraphrase? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. That means we should not omit details, but we can rephrase? Safer to keep the original wording but we can combine into paragraphs. We'll include the Position Highlights paragraph and then the Recreation and Wellness paragraph(s). Ensure we keep all details.
Let's extract Position Highlights:
"The Recreation and Wellness Programs (RecWell) department plays a vital role in creating an engaging, healthy, and inclusive campus experience. This position serves as a key resource for student employment operations and staff development, supporting nearly 400 student employees across a variety of recreational and wellness programs, as well as approximately 100 adjunct staff members within Wellness Education and Club Sports. This is an exciting opportunity for a student-focused professional who is passionate about staff development, leadership education, and creating meaningful employment experiences that contribute to student success. The successful candidate will oversee the full student and adjunct employee lifecycle, including hiring, onboarding, offboarding, training coordination, certification tracking, and compliance management. This role also leads major staff development initiatives, department-wide training programs, and employee recognition efforts designed to foster leadership growth, professional development, and a positive workplace culture. This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies."
Note: The last sentence about in-person and flexible work arrangements is schedule info; we might move that to Schedule section. But it's also part of Position Highlights. We could keep it there but then duplicate in Schedule. Better to separate: keep Position Highlights without the schedule sentence, and put schedule sentence in Schedule section. However we must preserve all info; moving it is fine as long as we keep it somewhere. We'll extract schedule sentence to Schedule section.
Thus Position Highlights without last sentence:
"The Recreation and Wellness Programs (RecWell) department plays a vital role in creating an engaging, healthy, and inclusive campus experience. This position serves as a key resource for student employment operations and staff development, supporting nearly 400 student employees across a variety of recreational and wellness programs, as well as approximately 100 adjunct staff members within Wellness Education and Club Sports. This is an exciting opportunity for a student-focused professional who is passionate about staff development, leadership education, and creating meaningful employment experiences that contribute to student success. The successful candidate will oversee the full student and adjunct employee lifecycle, including hiring, onboarding, offboarding, training coordination, certification tracking, and compliance management. This role also leads major staff development initiatives, department-wide training programs, and employee recognition efforts designed to foster leadership growth, professional development, and a positive workplace culture."
Now Recreation and Wellness description:
"Recreation and Wellness The Department of Recreation and Wellness Programs (RecWell) empowers students to enhance their wellbeing, develop leadership skills, build meaningful connections, and engage in healthy lifestyles through innovative recreational and wellness opportunities. Our Vision: To create the nation's most engaged campus community through meaningful and innovative recreation and wellness experiences. Our Mission: To promote healthy lifestyles, social interaction, leadership development, and sportsmanship through comprehensive, inclusive, and high-quality recreational programs, services, facilities, and employment opportunities. What We Value Promoting health and wellbeing through quality programs, services, facilities, and resources.Maintaining safe, welcoming, and accessible environments for all participants.Providing exceptional customer service to students, faculty, staff, and visitors.Developing highly trained student and professional staff leaders.Creating opportunities for student growth through leadership, employment, and experiential learning.Building collaborative partnerships across campus to support student success and wellbeing.Fostering inclusive programming that engages and supports a diverse campus community.Expanding access to recreation and wellness opportunities through innovative outreach and engagement strategies."
Note there is missing spaces after periods in "What We Value". We'll keep as is but maybe add spaces for readability? The instruction: preserve ALL substantive information; not necessarily exact formatting. We can add spaces to make readable but not change meaning. Safer to keep as given? Might be okay to add spaces. I'll keep as is but maybe add spaces after periods for readability; it's not changing substantive info. I'll add spaces.
Now Responsibilities list: Essential Duties & Responsibilities bullet points (each starts with a verb). We'll put each as
- .
List items:
- Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
- Handles front desk activities by greeting visitors, answering phones, and providing customer support. Serves as the 1st point of contact for assigned area
- Coordinates and manages calendars, scheduling appointments, interviews, travel, and events. Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
- Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
- Handles documents, files, and records, ensuring proper filing systems. Secures sensitive and confidential records. Collects data, maintains database records, and assists with data analysis as needed
- Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
- Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
- Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets. Provides purchasing support and p-card processes. Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
- Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
- Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
- Other duties as assigned
Note some have periods inside; we keep as is.
Now Requirements: Minimum Education & Experience.
"Associate's degree in related field
5 years of related experience
Equivalent combination of experience and education may be considered"
We'll list as
- .
Now Qualifications: Preferred Qualifications list.
"1-3 years of experience in human resources, staff development, staff supervision, or a related field.
Experience working in higher education.
Demonstrated success developing and facilitating staff training, leadership, or professional development programs.
Conversational proficiency in American Sign Language (ASL)."
List.
Now Skills: Knowledge, Skills, & Abilities list.
"Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
Skill in handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards"
List.
Now Pay: Compensation $19.65 - $24.29. Also note about Pay Transparency Act. We'll include both.
Compensation: $19.65 - $24.29 per hour. In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above.
Now Schedule: In-person position, potential for flexible work arrangements.
This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies.
Now we need to output only HTML fragment, no /, no markdown.
We'll order sections logically: About the role, Responsibilities, Requirements, Qualifications, Skills, Pay, Schedule.
Make sure each heading and content.
Now check for any boilerplate we inadvertently kept: We removed EEO, legal, application instructions, copyright, etc. We kept only substantive.
Check if any duplicated
with the salary range. We must not repeat job title as heading. No Job ID etc. We must remove boilerplate: EEO, legal, application instructions, etc. Also remove "Application Materials", "Additional Details", etc. But we need to keep Pay info (salary range) which is in Additional Details. Also keep "In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above." That's part of pay info but we can keep as note. We must keep "This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies." That's schedule. We must keep "Preferred Qualifications" list. We must keep "Essential Duties & Responsibilities" list. We must keep "Knowledge, Skills, & Abilities" list. We must keep "Minimum Education & Experience" (Associate's degree, 5 years experience, equivalent combination). We must keep "Position Highlights" intro. We must keep "Recreation and Wellness" department description (vision, mission, values). That's substantive. We need to decide headings: About the role (could combine Position Highlights and department description). Responsibilities (Essential Duties & Responsibilities). Requirements (Minimum Education & Experience). Qualifications (Preferred Qualifications). Skills (Knowledge, Skills, & Abilities). Pay (Compensation). Schedule (In-person, flexible work arrangements). We must not create headings with empty content. Now produce HTML fragment. Structure:
About the role
Position Highlights text + Recreation and Wellness description (maybe combine). Must preserve all details, not summarizing. So we need to include the exact sentences? We can paraphrase? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. That means we should not omit details, but we can rephrase? Safer to keep the original wording but we can combine into paragraphs. We'll include the Position Highlights paragraph and then the Recreation and Wellness paragraph(s). Ensure we keep all details. Let's extract Position Highlights: "The Recreation and Wellness Programs (RecWell) department plays a vital role in creating an engaging, healthy, and inclusive campus experience. This position serves as a key resource for student employment operations and staff development, supporting nearly 400 student employees across a variety of recreational and wellness programs, as well as approximately 100 adjunct staff members within Wellness Education and Club Sports. This is an exciting opportunity for a student-focused professional who is passionate about staff development, leadership education, and creating meaningful employment experiences that contribute to student success. The successful candidate will oversee the full student and adjunct employee lifecycle, including hiring, onboarding, offboarding, training coordination, certification tracking, and compliance management. This role also leads major staff development initiatives, department-wide training programs, and employee recognition efforts designed to foster leadership growth, professional development, and a positive workplace culture. This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies." Note: The last sentence about in-person and flexible work arrangements is schedule info; we might move that to Schedule section. But it's also part of Position Highlights. We could keep it there but then duplicate in Schedule. Better to separate: keep Position Highlights without the schedule sentence, and put schedule sentence in Schedule section. However we must preserve all info; moving it is fine as long as we keep it somewhere. We'll extract schedule sentence to Schedule section. Thus Position Highlights without last sentence: "The Recreation and Wellness Programs (RecWell) department plays a vital role in creating an engaging, healthy, and inclusive campus experience. This position serves as a key resource for student employment operations and staff development, supporting nearly 400 student employees across a variety of recreational and wellness programs, as well as approximately 100 adjunct staff members within Wellness Education and Club Sports. This is an exciting opportunity for a student-focused professional who is passionate about staff development, leadership education, and creating meaningful employment experiences that contribute to student success. The successful candidate will oversee the full student and adjunct employee lifecycle, including hiring, onboarding, offboarding, training coordination, certification tracking, and compliance management. This role also leads major staff development initiatives, department-wide training programs, and employee recognition efforts designed to foster leadership growth, professional development, and a positive workplace culture." Now Recreation and Wellness description: "Recreation and Wellness The Department of Recreation and Wellness Programs (RecWell) empowers students to enhance their wellbeing, develop leadership skills, build meaningful connections, and engage in healthy lifestyles through innovative recreational and wellness opportunities. Our Vision: To create the nation's most engaged campus community through meaningful and innovative recreation and wellness experiences. Our Mission: To promote healthy lifestyles, social interaction, leadership development, and sportsmanship through comprehensive, inclusive, and high-quality recreational programs, services, facilities, and employment opportunities. What We Value Promoting health and wellbeing through quality programs, services, facilities, and resources.Maintaining safe, welcoming, and accessible environments for all participants.Providing exceptional customer service to students, faculty, staff, and visitors.Developing highly trained student and professional staff leaders.Creating opportunities for student growth through leadership, employment, and experiential learning.Building collaborative partnerships across campus to support student success and wellbeing.Fostering inclusive programming that engages and supports a diverse campus community.Expanding access to recreation and wellness opportunities through innovative outreach and engagement strategies." Note there is missing spaces after periods in "What We Value". We'll keep as is but maybe add spaces for readability? The instruction: preserve ALL substantive information; not necessarily exact formatting. We can add spaces to make readable but not change meaning. Safer to keep as given? Might be okay to add spaces. I'll keep as is but maybe add spaces after periods for readability; it's not changing substantive info. I'll add spaces. Now Responsibilities list: Essential Duties & Responsibilities bullet points (each starts with a verb). We'll put each as
- .
Now Qualifications: Preferred Qualifications list.
"1-3 years of experience in human resources, staff development, staff supervision, or a related field.
Experience working in higher education.
Demonstrated success developing and facilitating staff training, leadership, or professional development programs.
Conversational proficiency in American Sign Language (ASL)."
List.
Now Skills: Knowledge, Skills, & Abilities list.
"Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
Skill in handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards"
List.
Now Pay: Compensation $19.65 - $24.29. Also note about Pay Transparency Act. We'll include both.
Compensation: $19.65 - $24.29 per hour. In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above.
Now Schedule: In-person position, potential for flexible work arrangements.This is an in-person position, with the potential for flexible work arrangements in accordance with university and departmental policies.
Now we need to output only HTML fragment, no /, no markdown. We'll order sections logically: About the role, Responsibilities, Requirements, Qualifications, Skills, Pay, Schedule. Make sure each headingand content. Now check for any boilerplate we inadvertently kept: We removed EEO, legal, application instructions, copyright, etc. We kept only substantive. Check if any duplicated