Administrative Coordinator - School of Health Sciences

About the role

This full-time Administrative Coordinator provides direct administrative support to the Dean of the School of Business, Arts, and Sciences & Health Sciences, as well as additional support for Department Chairs, Clinical Coordinators, and Division Faculty. The Coordinator serves as the main point of contact for all programs within the School of Health Sciences, which include Medical Imaging and Radiological Sciences, Physical Therapist Assistant, Science and Mathematics, Surgical Technology, and Ultrasonography. The position receives telephone, email, and in-person inquiries and directs callers/visitors as appropriate.

Responsibilities

• Prepare correspondence, reports, and other documents, including official student notices, meeting minutes, and programmatic accreditation preparation.
• Perform accurate data coordination and data entry for the School of Health Sciences; maintain electronic records of important documents in a neat and organized manner.
• Coordinate timely management, completion, and renewal of affiliation agreements with local healthcare organizations and other agencies.
• Schedule meetings as directed; proctor make-up and licensing exams on an as-needed basis.
• Assist with preparation and implementation of various events hosted by the School of Health Sciences each year.
• Support the Medical Imaging and Ultrasonography departments and their clinical coordinators in the clinical placement of students.
• Conduct outreach with existing and potential partners to provide clinical experiences for students; facilitate the acquisition of Clinical Education Agreements.
• Prepare and deliver placement letters and reports; maintain current and well-organized documentation.
• Manage the health screening process for students’ placement in required clinical rotations in the Medical Imaging and Ultrasonography departments.
• Ensure student health screenings are complete and up-to-date; verify that records are uploaded in a timely manner.
• Maintain detailed records of facility requirements; manage dosimeters for the Medical Imaging department.

Qualifications

• Associate Degree in secretarial/office administration or equivalent required.
• Three (3) years of administrative/secretarial support experience required.
• Professional work experience in a higher education setting is a plus.
• Strong customer service focus with the ability to effectively relay information via telephone and email communications.
• Excellent oral and written communication skills.
• Computer skills, including the ability to learn and effectively utilize the Jenzabar system.
• Proficiency in Microsoft Word and Excel required; advanced skill in creating Excel spreadsheets also required.
• Ability to work under minimal supervision and demonstrate ability to prioritize, develop and manage workflow processes, and complete responsibilities in an organized and timely manner.
• High degree of professionalism and a demonstrated ability to maintain high ethical standards and confidentiality.

Schedule & work arrangement

This is a full-time, 12-month, benefit-eligible position. While some flexibility in scheduling and the opportunity for periodic remote days exists, this position is on campus in Cresson, PA, and is not eligible for remote work. This role is not budgeted for visa sponsorship at this time; all candidates must be authorized to work in the US at the time of submission of their application.

About Mount Aloysius College

Mount Aloysius College (www.mtaloy.edu) is a private, comprehensive Catholic college located in Pennsylvania’s Laurel Highlands, serving a diverse community of learners. The College has a long history of responding to community needs through relevant academic programs and community service. Mount Aloysius is located on a 193-acre campus in Cresson, PA, Cambria County. Founded in 1853 by the Dublin, Ireland-based Religious Sisters of Mercy, Mount Aloysius is one of 17 such institutions in the United States and is a member of the Conference for Mercy Higher Education (CMHE). The College provides small class sizes, and students benefit from a highly engaged faculty and staff.

Commitment to Diversity

Mount Aloysius is committed to building an inclusive community that values each person and respects diversity of all kinds – diversity of thought, experience, culture, ethnicity, religion, gender/gender identity, sexual orientation, disability, etc. – to create a workplace where everyone participates and is able to contribute their own unique gifts, talents and perspectives.