Administrative Coordinator/Receptionist

Job Summary

The Administrative Assistant supports the NOVO Health Services team in their day-to-day administrative and office needs as an Executive Coordinator, Event Manager, Community Liaison, and 'go-to' person to make things happen. The Office Manager is the onsite presence in the NOVO Health services office on a day-to-day basis. In addition, the Office Administrator manages the billing, invoicing, contracting, office space and event organizing for the company.

Essential Functions

• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions
• Maintain and Process linen tickets/orders and billing using ABS system, as well as corrections to tickets as needed
• Oversee and manage the Purchase Order process using SAGE & DocLink
• Input work orders for damaged or leased office equipment in the appropriate system
• Aid customers & CRM’s with concerns about shortages/mis-deliveries, submitting & responding to customer emails timely and as needed
• Manage the ordering & organization of office supplies, ensuring supplies are organized timely after receiving
• Aid with facility events, as well as also updating lobby tv and monitors for employee engagement
• Check call-out line daily for team member absences
• Sort & deliver mail ensuring that the outside mailbox is checked daily
• Enter/maintain distribution manager’s driver mileage logs
• Enter/maintain production efficiencies for operations
• Enter/maintain weekly Ops reports & shortage reports as needed
• Aid applicants with applications using the onsite kiosk
• Conduct new team member orientations and onboarding
• Manage the Safe & Clean, Suggestion Box, and Caught Doing Something Right Programs
• Understand, observe, and adhere to all safety procedures and policies
• Assist as needed at the scale in the plant
• Conduct training as needed on SAGE, DocLink, ABS, A1, Amazon & Staples as needed for coverage when out of the office on scheduled absences such as PTO

What We Can Offer You

• Competitive pay
• Paid Holidays
• Paid Time Off Program (PTO)
• 401(k) w/Employer Match
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Medical, Dental, and Vision Programs
• Basic Life/AD&D Insurance
• Long-Term Disability (LTD)