Administrative Coordinator - President's Office

Responsibilities

• Coordinate executive calendars and meetings across multiple time zones
• Prepare meeting agendas, presentations, briefing materials, and follow-up documentation
• Aid in managing executive inboxes and prioritizing incoming requests
• Maintain confidentiality with professionalism and discretion
• Coordinate onsite, virtual, and offsite meetings from planning through execution
• Manage conference room bookings, catering, meeting technology, and event logistics
• Support executive visits, leadership meetings, employee events, and town halls
• Arrange domestic and international travel; prepare detailed itineraries and travel documentation; process expense reports and assist with travel reconciliation
• Process purchase requisitions, invoices, and administrative expenses
• Support budget tracking and reporting
• Cook up office supplies and vendor relationships
• Track action items and ensure projects stay on schedule
• Collaborate with colleagues across local and global teams to coordinate business activities and build/maintain positive relationships with internal and external stakeholders

Requirements

• High School diploma or GED
• +1 years of experience in administrative support, office coordination, project coordination, customer service, or other business support role

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Experience coordinating meetings, travel, or events
• Experience supporting leaders or cross-functional teams
• Familiarity with SAP, Concur, Workday, or similar business systems
• Experience working within a global organization
• Outstanding organizational and time management skills
• Strong written and verbal communication skills
• Excellent attention to detail and follow-through
• A proactive mindset and willingness to take initiative
• Strong interpersonal skills and a collaborative approach
• Professionalism and sound judgment when handling confidential information
• The ability to manage multiple priorities in a fast-paced environment

Skills

• Microsoft Office Suite proficiency
• Meeting and event coordination
• Travel and expense management
• Project management
• Customer service
• Global organization experience

Benefits

• Health insurance
• Paid time off (PTO)
• Retirement contributions
• Other perquisites

Pay

Pay Range for this position: $35.00 - $53.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors.

Position may be eligible for sales or performance-based bonuses.