Administrative Coordinator

About the role

We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders.

Responsibilities

• Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials
• Develop and format presentations, reports, and other documents used for investor communication and internal updates
• Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions
• Maintain organized digital and physical records related to office operations and investor documentation
• Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination
• Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed
• Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations
• Serve as a detail-focused point of contact for inbound communication and help route requests efficiently

Qualifications

• At least 3 years of administrative experience, including support for executives or capital markets-related teams
• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
• Strong organizational skills with a high level of accuracy and attention to detail
• Excellent written and verbal communication skills with a strong and detail-focused presence
• Ability to manage calendars, scheduling needs, and multiple competing priorities effectively
• Experience working in a corporate or financial environment; property management experience is not required
• Willingness to complete required pre-employment screening, including any required checks and substance screening

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan