Administrative Coordinator

About The Company

Since 1980, Amgen has been at the forefront of biotechnology innovation, dedicated to serving patients with serious illnesses. Our mission is to serve patients by developing and delivering innovative medicines that improve health outcomes worldwide. With a focus on four primary therapeutic areas—Oncology, Inflammation, General Medicine, and Rare Disease—we reach millions of patients each year through our groundbreaking research and development efforts. Amgen's commitment to scientific excellence, collaboration, and patient-centricity has established us as a leader in the biopharmaceutical industry. Our award-winning culture fosters an environment of innovation, teamwork, and continuous improvement, enabling us to address some of the world's most challenging health issues. Join us in making a lasting impact on patients' lives while advancing your career in a dynamic and supportive environment.

About The Role

The Administrative Coordinator supporting Rare Disease Global Marketing at Amgen plays a vital role in ensuring the smooth operation of executive functions and departmental activities. This position requires a highly organized, proactive individual capable of managing complex calendars, coordinating international travel, and supporting a variety of logistical and operational tasks. You will serve as a trusted partner to senior leadership, providing comprehensive administrative support to facilitate strategic initiatives and departmental projects. Your responsibilities will include scheduling meetings, managing travel arrangements, supporting conferences and events, and maintaining key stakeholder relationships. The role also involves process improvement initiatives to enhance administrative efficiency and foster a collaborative team environment. This position offers an excellent opportunity to contribute to a global organization committed to innovation and patient care, while developing your skills in a fast-paced, high-impact setting.

Qualifications

• Associate's degree with 2 years of administrative experience, or
  • 2 years of hands-on experience from a technical school setting, or
    • High school diploma / GED with 4 years of administrative experience
• Minimum of 5 years supporting senior leaders in a fast-paced, highly matrixed organization (preferred)
• Exceptional verbal and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Experience with SAP, MyBuy, Concur, Microsoft Teams, WebEx, SharePoint, and AI-enabled productivity tools
• Experience within the biopharmaceutical, healthcare, or life sciences industry (preferred)
• Demonstrated discretion and professionalism in handling confidential information
• Strong interpersonal skills and ability to foster collaboration

Responsibilities

• Proactively manage complex executive calendars across multiple global time zones, ensuring strategic alignment and optimal use of time
• Anticipate scheduling needs, conflicts, and independently identify solutions through collaboration with stakeholders and executives
• Cook up travel arrangements, including itineraries, logistics, and expense reporting, ensuring compliance with company policies
• Support the planning and execution of congresses, conferences, and key business meetings by managing registrations, travel, accommodations, and on-site logistics
• Lead logistical activities for meetings, including securing venues, coordinating catering, audiovisual requirements, and facilities setup
• Manage operational processes such as purchase orders, invoice processing, vendor coordination, and mailings
• Maintain department distribution lists, organizational charts, and stakeholder contacts, developing a strong understanding of organizational priorities
• Capture action items, track follow-up activities, and drive accountability for timely completion of commitments
• Support special projects, leadership summits, off-site meetings, team-building activities, onboarding, and departmental events
• Provide backup support to colleagues and contribute to a collaborative, high-performing team environment
• Identify opportunities for process improvements to enhance team efficiency and effectiveness

Benefits

• Comprehensive health and welfare plans including medical, dental, and vision coverage
• Retirement and savings plans with generous company contributions
• Life and disability insurance coverage
• Flexible spending accounts
• Discretionary annual bonus and sales-based incentive plans (for applicable roles)
• Stock-based long-term incentives
• Award-winning time-off policies to support work-life balance
• Flexible work arrangements where applicable

Equal Opportunity

Amgen is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that a diverse workforce enhances our ability to serve patients and innovate effectively.