Administrative Coordinator

Responsibilities

• Enter data from manifests into the system and ensure accuracy.
• Scan, upload, and report relevant documents.
• Create and update Word documents and Excel spreadsheets.
• Perform general office duties including filing, opening mail, and receiving visitors.
• Answer phone calls and provide assistance or direct to the appropriate department or person.
• Exercise discretion and interpretive judgment with outside vendors.
• Create, review, and arrange manifests into packages, and confirm destinations.
• Aid Sales and Field Technical Services with paperwork, invoicing, and customer communications.
• Mail and ship packages using USPS, UPS, and FEDEX, as well as stuff and seal mailings.
• Communicate effectively with team members.

Requirements

• High School Diploma or equivalent.
• Minimum of 2 years experience with Excel or Microsoft Office.
• Experience in customer interaction and dispatch.
• Experience with spreadsheets and data entry.
• Proficiency in Microsoft Excel, Word, and Outlook.

Qualifications

• Experience in administrative support, clerical work, and front desk operations.
• Ability to create shipping documents and handle general office tasks.
• Previous experience working with teams.
• Demonstrated ability to provide high-level customer service in various settings.

Work Environment

• The position operates within a large company that offers opportunities for growth.
• The role requires working five days a week in an office environment.
• The candidate will engage in a mix of independent tasks and team collaborations, using standard office software and equipment.

Pay and Benefits

• The pay range for this position is $20.00 - $20.00/hr.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

We provide world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.