Administrative Coordinator, People Operations

People Operations

The Administrative Coordinator will provide day-to-day administrative support to the People Operations team, coordinate onboarding and offboarding activities, maintain accurate employee records, and support HRIS and systems administration.

• Provide day-to-day administrative support to the People Operations team, including scheduling, documentation, and process coordination
• Coordinate onboarding and offboarding activities, including employee communications, system updates, equipment coordination, and tracking completion of required tasks
• Maintain accurate employee records across HR systems, ensuring timely updates and data integrity
• Support employee lifecycle changes including job changes, compensation updates, transfers, leave tracking, and organizational updates
• Assist with benefits administration support and employee communications related to People Operations programs
• Assign, track, and maintain employee training records through internal learning platforms and systems
• Monitor completion of required onboarding, compliance, and recurring trainings and follow up with employees and managers as needed
• Support coordination of Lunch & Learn sessions, internal trainings, and employee development programs
• HRIS & Systems Administration
• Maintain and update employee information in BambooHR, Insperity, and other internal systems with a high degree of accuracy
• Audit HR data regularly to identify discrepancies, missing information, or outdated records
• Support HRIS integrations, workflows, and process improvements to ensure systems remain accurate and efficient
• Partner with internal teams to ensure employee data consistency across systems and platforms
• Assist with generating reports, tracking metrics, and maintaining operational dashboards as needed

Knowledge Management & Internal Documentation

The Administrative Coordinator will maintain and update Confluence pages and internal People Operations resources, including onboarding guides, benefits information, Lunch & Learn materials, policies, training resources, and process documentation.

• Maintain and update Confluence pages and internal People Operations resources, including onboarding guides, benefits information, Lunch & Learn materials, policies, training resources, and process documentation
• Ensure internal documentation remains current, organized, and easily accessible to employees
• Support company-wide communication efforts related to People Operations initiatives and programs

Administrative & Team Support

The Administrative Coordinator will coordinate meetings, scheduling, and logistics for the People Operations team, draft, proofread, and format internal communications and presentations, assist with People Operations events, trainings, employee engagement activities, and company initiatives, and provide occasional front desk or workplace support as needed.

• Coordinate meetings, scheduling, and logistics for the People Operations team
• Draft, proofread, and format internal communications and presentations
• Assist with People Operations events, trainings, employee engagement activities, and company initiatives
• Provide occasional front desk or workplace support as needed