Administrative Coordinator - Operating Room

About the role

The Administrative Coordinator provides direct support to the Operating Room (OR) Director and Associate Directors, ensuring smooth operations across projects, administration, finance, and reporting. This role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate project delivery with reports and updates for leadership.
• Organize meetings, prepare agendas, and update presentations.
• Provide tools/templates and manage document versions.
• Track action items, risks, and deliverables; follow up as needed.
• Draft communications using standard templates.
• Auxiliary support for leaders with meetings, agendas, presentations, and minutes.
• Track accreditation readiness and support facilities projects.
• Care for operational improvement projects and HR activities.
• Maintain organizational charts and coordinate vendor visits, rounding, and catering.
• Manage purchasing, expense tracking, and reconciliation processes.
• Place orders in SharePoint/PeopleSoft and oversee supply inventory.
• Arrange travel/reimbursements via Concur and process Pro-card transactions.
• Support capital equipment budget cycle and monthly financial reviews.
• Track and report variance metrics and facility-related events.
• Prepare KPI and monthly finance reports for leadership.
• Maintain and update department policies and records.

Requirements

• Required: High school diploma or equivalent.
• Preferred: Associate's degree.
• Required: Seven years of administrative or related experience.
• With preferred Associate's degree, five years of required experience and with preferred Bachelor's degree, three years of required experience.
• Preferred: Experience in Healthcare or Procedural environments.
• Project lead experience.
• Expertise in MS Office (Excel, PowerPoint, Word), Power BI proficiency, Spreadsheet management, working knowledge of PeopleSoft, myHR, ResourceOne, Teams, and/or Concur.

Qualifications

• Education: Required - High school diploma or equivalent. Preferred - Associate's degree.
• Experience: Required - Seven years of administrative or related experience. With preferred Associate's degree, five years of required experience and with preferred Bachelor's degree, three years of required experience.

Skills

• Strong organizational skills.
• Initiative.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, organized professional.
• Thrive in a dynamic healthcare or procedural environment.
• Proficiency in Microsoft Office and Power BI.
• Working knowledge of PeopleSoft, myHR, ResourceOne, Microsoft Teams, and Concur.
• Experience using Kronos.

Benefits

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

Pay

Minimum Salary: US Dollar (USD) 53,000
Midpoint Salary: US Dollar (USD) 66,000
Maximum Salary : US Dollar (USD) 79,000

Schedule

Shift: Dayshift, will be required to work onsite full-time.