Administrative Coordinator- Oncology

Responsibilities

• Manage day-to-day administrative operations as the primary point of contact for faculty members within the Leukemia/Lymphoma Division, including office supply management, calendar coordination, email and telephone communications, vendor contract tracking and maintenance, mail distribution, event planning and coordination, badging and visitor management, and collaboration with internal teams on financial systems and related processes.
• Cook up and serve as a liaison with internal teams and external vendors to accomplish departmental goals, facilitate project completion, support faculty and administrative initiatives, and ensure effective communication and collaboration across stakeholders.
• Track budget, create variance reports and analysis for own department, while working with departmental managers.
• Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting confidential data.
• Support senior faculty members and multiple leaders in managing communications, general administrative responsibilities, including updating and maintaining faculty curricula vitae (CVs), ORCID profiles, and required biosketches, as well as managing publication and citation alerts in PubMed and Web of Science.
• Contribute to the creation and preparation of documents, including presentations, manuscripts, grant proposals, reports, and other professional materials.
• Maintains regular and predictable attendance.

Requirements

• Minimum Education and/or Training: High school diploma/GED required. Bachelor's degree preferred.
• Minimum Experience: Minimum Requirement: 6+ years experience in administration or related area. Experience Exception: Bachelor's degree and 2+ years experience in administration or related area. Experience in event coordination and vendor management. Experience in managing communication with variety of stakeholders with tact and sensitivity. Experience managing documentation, generating reports and doing simple analysis. Substantial experience working with office technologies including Microsoft Office (Word/ Excel/PowerPoint point etc.).

Qualifications

• Strong administration background and excellent organizational skills.
• Ability to assist with mentoring junior administrative support team members.

Skills

• Microsoft Office Suite proficiency.

Benefits

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