Administrative Coordinator II - Radiology

About the role

Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.

Primary Duties & Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Works closely with section chief in schedule upload and maintenance in Qgenda.
• Responsible for resident scheduling on cardiothoracic services and works closely with other members of the section in medical student scheduling.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Evaluates and recommends purchasing sources.
• Assists with telephone problems and works with vendors to establish and verify terms and agreements.
• Maintains all department keys, locks and mailboxes.
• Clocks in and out supplies and handles problems concerning material received.
• Supports section with reimbursements, mailings, faxes, phone calls, and meeting set up.
• Supports the section in making sure conferences are staffed and reminders are created.
• Maintains the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
• Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
• Affixes with Interfolio for annual reviews.
• Coordinating fellows time on Radiology services.
• Affixes with evaluating trainees.
• Affixes with visitors and customers questions and needs.
• Affixes with payroll processing and other clerical functions when needed.
• May supervise other nonexempt staff.
• Performs other duties as assigned.

Working Conditions

Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment.

Education

Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.

Preferred Qualifications: No additional education unless stated elsewhere in the job posting.

Work Experience

Relevant Experience (3 Years):

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

The successful candidate will be willing to learn Interfolio, Qgenda, New Innovations.

Education

Preferred Qualifications: No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Communication, Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Prioritization, Supervision, Time Management, Workday Software

Grade G08-H

Salary Range: $21.17 - $32.85 / Hourly

Questions

If you have frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Benefits Statement

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.