Administrative Coordinator, Faculty Affairs Radiology

About the role

The coordinator of Faculty Affairs serves as the central operational resource for all phases of faculty recruitment, onboarding, credentialing, and lifecycle administration. This role partners closely with department leadership, finance, immigration counsel, and hospital credentialing bodies to ensure seamless integration of new faculty from offer acceptance through onboarding, orientation to support our faculty.

Responsibilities

• Develop and post faculty job descriptions in Workday and on external job boards as needed.
• Maintain recruitment records and ensure compliance with posting requirements.
• Collect and track signed offer letters and practice agreements.
• Notify the Department Chair, Chief Administrative Officer, Section Chief, and relevant stakeholders upon receipt of signed offer documents.
• Execute faculty hire transactions in Workday accurately and on schedule.
• Update and maintain the faculty rank list following each new hire.
• Absorb additional responsibilities as assigned.

Requirements

• High School diploma or GED required; Bachelor's degree preferred.
• 1-3 years related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications.
• May produce complex documents, perform analysis and maintain databases.

Qualifications

• Essential Responsibilities:
• Oversees and ensures administrative coordination for the education programs. Prepares, communicates, and provides schedules and information to trainees. Serves as program point person during training sessions. Assists with the preparation, maintains files and distributes course materials.
• Schedules program-planning meetings and attends meetings. Coordinates teaching space, equipment and catering. Maintains databases and ensures accurate and current data is accessible to users and program educators. Oversees the program evaluation process, and "reports out" on program metrics. Liaises with affiliate programs and oversees affiliation agreements.
• Schedules appropriate didactics and educational activities for medical interns. Arranges for speakers, teaching materials, and off-campus practice activities. Creates and distributes schedules and information. Compiles and distributes reading assignments. Develops a biannual compilation of feedback about the program. Serves as point person for trainees.
• Works with Program Directors to design and execute annual Orientation Programs. Meets with orientation facilitators and session speakers. Answers relevant inquiries and assists with the resolution of issues. Designs and distributes program materials. Compiles and analyzes feedback and suggests program improvements for subsequent orientations.
• Congratulations! You've reached the end of the job description. For more information about Beth Israel Lahey Health, visit our website at [www.bilh.org](http://www.bilh.org).

Skills

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Benefits

Not specified.

Pay

$58,011.00 USD – $78,075.00 USD

Schedule

Day