Administrative Coordinator II - Purser

About the role

The Administrative Coordinator II-Purser works under general supervision and provides administrative support and specialized activity to include the exercise of discretion and independent judgement with respect to matter of significance for the Texas A&M Maritime Academy. Is based on and sails with the training ship during sea terms as the ship’s Purser and assists with administrative tasks throughout the year.

Responsibilities

• Training Ship’s Purser - Responsible for oversight and coordination of shipboard administrative support while embarked on sea terms to include ships personnel manifest, telephone directory, port entry documents, and publication of the “plan of the day”.
• Serves as year-round member of the training ship crew and will travel with the ship on sea terms for up to several consecutive months acting as the business representative and liaison with shore side business support.
• Serves as the business representative and liaison with shore side business support.
• Assists customs and immigration officials with passports and additional documents.
• Participates in emergency drills as assigned.
• Responds to routine and non-routine information requests.
• Reports to the Master of the Training ship to create, monitor, and evaluate ship office procedures and communicates these to the crew.
• Aids in the creation, implementation, and evaluation of administrative programs or services.
• Coordinates routine administrative activities to include maintaining ship yearly activity scheduled, ie classroom, conference and lab space allocations, ship visit request, and contractor visits.
• Completes embarkation and disembarkation documents for embarked persons.
• Supports internal and external departmental communications.
• Performs advanced word processing, desktop publishing, presentation, and data management.
• Aids the business office with ship’s purchasing and tracking of ship purchases.
• Performs other duties as assigned.

Requirements

• Required Education And Experience: Bachelor's degree or equivalent combination of education and experience. Three years of experience in office administration.
• Required Licenses And Certifications: Must have a State issued class “C” vehicle operator’s license or ability to obtain within 30 days of employment. Must have a passport, TWIC card and Merchant Mariner Credentials (MMC) or ability to obtain within 90 days of hire or before the training ship sails.
• Preferred Qualifications: Good communication skills. Knowledge, Skills, And Abilities: Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to multi-task and work cooperatively with others. Working knowledge of Microsoft 365 and other various basic computer programs. Ability to sail on all sea terms with the training ship.
• Physical Requirements: Must pass a USCG physical form 719K in order to maintain licensure. Ability to lift or move heavy objects.

Qualifications

• Required Education And Experience: Bachelor's degree or equivalent combination of education and experience. Three years of experience in office administration.
• Required Licenses And Certifications: Must have a State issued class “C” vehicle operator’s license or ability to obtain within 30 days of employment. Must have a passport, TWIC card and Merchant Mariner Credentials (MMC) or ability to obtain within 90 days of hire or before the training ship sails.
• Preferred Qualifications: Good communication skills. Knowledge, Skills, And Abilities: Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to multi-task and work cooperatively with others. Working knowledge of Microsoft 365 and other various basic computer programs. Ability to sail on all sea terms with the training ship.
• Physical Requirements: Must pass a USCG physical form 719K in order to maintain licensure. Ability to lift or move heavy objects.

Benefits

N/A

Pay

$55,000 annually

Schedule

Approximately 30-40 percent of year. Work beyond normal business hours and/or work on weekends.