Administrative Coordinator II

About the role

The Administrative Coordinator II supports the education, promotion, and administrative needs of the Health Education and Promotion unit within Student Life. This role contributes to the support of student mental health and well-being through tasks such as workshop scheduling and tracking, budget tracking, assessment, inventory, reservations, and other related support tasks.

Responsibilities

• Provides administrative support to the staff in Health Education and Promotion.
• Participates in planning and execution of administrative operations for Health Education and Promotion.
• Develops, monitors, evaluates, and ensures adherence to office procedures.
• Manages email, file, and calendar management and support.
• Fields questions over the phone and emails sent to office wide email accounts.
• Screens and refers questions from parents, students, and other visitors, and makes referrals to university offices, as needed.
• Maintains a variety of fiscal, administrative, and academic records, including confidential files.
• Captures and resolves complex, highly sensitive confidential matters.
• Captures and resolves complex, highly sensitive confidential matters.
• Captures and resolves complex, highly sensitive confidential matters.
• Coordinates daily workflow and resolution of complex, highly sensitive confidential matters.
• Coordinates meetings, seminars, and other special events, including travel to events for set-up or other logistics.
• Captures and resolves complex, highly sensitive confidential matters.
• Captures and resolves complex, highly sensitive confidential matters.
• Captures and resolves complex, highly sensitive confidential matters.
• Coordinates equipment inventory for office and staff.
• Uses initiative and independent judgment to relieve these staff members of routine and administrative matters: correspondence such as letters, memos, forms, manuscripts, reports, tables; calendar management, and scheduling appointments and meetings.
• Provides event support for key Health Education and Promotion programs and services including ordering supplies and scheduling facilities.
• Researches and analyzes administrative requirements for programs and projects.
• Provides information regarding administrative procedures, services, or programs.
• Manages office presentation requests, tracks data, and coordinates scheduling.
• Consults with staff to support program administrative needs, including coordinating meetings, events, and special functions.
• Supports purchasing and budget development, preparation, and management of the department's annual budget.
• Maintains compliance and policy implementation by researching, interpreting, compiling, and responding to inquiries about rules, regulations, policies and procedures.
• Maintains compliance and policy implementation by monitoring compliance with policies and procedures.
• Serves as a representative on Department, Division, and University committees and task forces, at events, and to department stakeholders as assigned.
• Performs other duties as assigned.

Qualifications

• Education & Experience: Bachelor’s degree or any equivalent combination of education and experience. Three years of experience in office administration.
• Preferred Qualifications: Bookkeeping and/or accounting experience. Working knowledge of Workday, Concur and other TAMU software applications. Knowledge, skills, and abilities: Ability to multitask and work cooperatively with others. Knowledge of computer programs such as Microsoft Office including word processing, spreadsheet, database, and presentation applications. Interpersonal and communication skills. Planning and organization skills.