Administrative Coordinator II

Our Commitment: Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents, and lived experiences. Embracing varying opinions and perspectives strengthens our core values: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care, and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working to improve health through transformative education, innovative research, and team-based health care delivery.

About the role

The College of Dentistry is looking for an Administrative Coordinator II to serve in the Office of Faculty Affairs. We desire an individual who subscribes to and supports our commitment to respect and excellence. The successful applicant will bring expert-level experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume setting, and apply strong organizational skills while remaining flexible in their daily routine.

Proposed minimum salary: $4,250.00 monthly. Located in Dallas, TX, this is an on-site role with a typical schedule of Monday – Friday, 8:00 AM to 5:00 PM.

Responsibilities

Administrative Support Coordination

• Serves as primary administrative support for Associate Dean of Faculty Affairs, exercising independent judgment and discretion.
• Advises and supports office staff with general operational tasks as requested by Associate Dean of Faculty Affairs.
• Plans and coordinates administrative activities and services, including meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment.
• Leads daily office support activities to ensure efficiency and effectiveness for the office.
• Schedules conference rooms, video conferencing, and other office-related events.
• Creates and maintains spreadsheets and databases as indicated.
• Coordinates with other office staff in Faculty Affairs to manage faculty personnel files and records retention according to compliance guidelines.
• Monitors office procedures and ensures adherence to office protocols.
• Attends meetings, committees, and faculty events as needed to represent Faculty Affairs or support the Supervisor’s advisory role.
• Coordinates office records retention and maintains office references and resource materials.
• Makes recommendations for process improvements and contributes meaningfully at Faculty Affairs team meetings and Admin Lead meetings.
• Provides highly advanced organizational planning and problem-solving skills.
• Proficient in Microsoft Word, Excel, and skilled in organizational data management.

Unit (OFA) Support

• Coordinates travel arrangements and prepares itineraries to support the Supervisor, associated travel for faculty hiring, and/or programming for Faculty Affairs.
• Manages office supply inventory and equipment.
• Coordinates the maintenance of office reference materials, including online office materials.
• Composes correspondence, reports, college or Faculty Affairs-specific guidelines, including editing and proofreading.
• Prepares, modifies, and verifies documents, attentive to details.
• Assists in the coordination of daily business workflow; routinely evaluates procedures and workflows and makes recommendations for process improvement or changes.
• Available to support all Faculty Affairs team members as needed.

Committee, Faculty Development Programming, and Support

• Manages faculty development programming and scheduling.
• Monitors project timelines for Faculty Affairs to ensure timeliness of deliverables.
• Oversees Teams Faculty Affairs and Department Faculty Calibration Hub, as well as Faculty Affairs SharePoint.
• Administers travel coordination for Associate Dean of Educational Affairs (ADEA) travel, with specific oversight of ADEA Fellows logistics.
• Collaborates strategically with the Associate Dean and Faculty Affairs staff to manage, execute, and assess faculty development programming and events.
• Exercises administrative oversight of committees, external awards programs, and initiatives for which the Associate Dean serves in an advisory capacity.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of experience in office administration.

Preferred Qualifications

• Experience in administrative support in higher education.
• 4-year college degree or associate degree.

Skills

• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to demonstrate initiative by independently taking action to solve problems.
• Attention to detail.
• Ability to multitask and work cooperatively with others.

Benefits

• Medical, prescription drug, dental, vision, life, and AD&D insurance, with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time for wellness activities.
• Access to free LinkedIn Learning training, webinars, and limited financial support for conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while employed.
• Living Well program, built by employees for employees.

Pay

$4,250.00 monthly (based on selected candidate's qualifications).

Schedule

Monday – Friday, 8:00 AM to 5:00 PM (on-site in Dallas, TX).