Administrative Coordinator II

About the role

Administrative Coordinator II position within the Department of Nutrition, Texas A&M AgriLife Research, located in College Station, Texas. This is a staff role supporting departmental faculty affairs, serving as assistant to the Department Head, and contributing to the broader mission of Texas A&M AgriLife, which comprises the AgriLife Extension Service, AgriLife Research, College of Agriculture and Life Sciences, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. As part of the nation’s largest agriculture program, AgriLife employs over 5,000 employees statewide to improve lives, environments, and the Texas economy through education, research, extension, and service.

Responsibilities

• Serve as assistant to the Department Head/Associate Department Heads.
• Coordinate and manage daily office support activities and administrative interactions.
• Coordinate and provide solutions to routine and complex, confidential, and highly sensitive administrative matters.
• Monitor office procedures and adherence to compliance.
• Serve as liaison for departmental Faculty Affairs processes, including faculty recruiting and hiring, preparing offer letters, tenure and promotion, reappointments, evaluations, and document organization.
• Organize, schedule, and take minutes at monthly faculty meetings, including on‑site support for the Department.
• Coordinate travel arrangements and reimbursement for the department head and other faculty members.
• Coordinate the retention of office records and resources (digital and hard copies).
• Participate in the planning and execution of administrative operations.
• Make recommendations for process improvements, administrative changes, or new initiatives.
• May assist in budget development and management.