Administrative Coordinator I - Plastic Surgery

About the role

Provides general administrative project and/or program support for department or program areas.

Primary Duties & Responsibilities

• Captures and performs daily tasks to ensure functioning of administrative office.
• Aids in the development/coordination of programs/projects.
• Aids in the development of budgets, monitors expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
• Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Manages communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

  Working Conditions

  Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs. or less).

  Equipment

  Office equipment.

  Education

  Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.

  Preferred Qualifications

  Bachelor's degree.

  Skills

  Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing.