Administrative Coordinator - Plastic Surgery

About the role

The Administrative Coordinator will work Monday – Friday, 8:00am – 4:30pm. This role is eligible for a hybrid work schedule (3 days in office, 2 days remote) after successful completion of new hire training. The office is located at Emerson Hall on the IUI Campus.

Responsibilities

• Managing complex executive calendars, scheduling meetings, and coordinating travel for the Division Chief.
• Providing administrative support to division leadership and faculty members.
• Acting as the primary coordinator for faculty recruitment, including candidate outreach, interview scheduling, site visits, onboarding coordination, and communication with hiring teams.
• Tracking and managing faculty compliance documentation, credentialing-related deadlines, and other required paperwork to prevent claim holds and reimbursement delays.
• Processing expense reports, reimbursements, and travel-related financial documentation.
• Cooking and supporting educational, recruitment, and faculty engagement events in partnership with the Education team.
• Working closely with faculty, practice leadership, HR, Finance, Education, and other coordinators to ensure smooth operations and provide cross-coverage when needed.
• Identifying process improvements and helping streamline administrative workflows.

Requirements

Required qualifications include a Bachelor's Degree or equivalent years of experience, 3-5 years of relevant experience, intermediate experience in receiving, analyzing, and interpreting complex data and information, experience with a matrix organization and complex work environment, advanced proficiency in MS office (Word, PowerPoint, Excel), and a Bachelor's Degree or equivalent years of experience.

Qualifications

• Healthcare, academic medicine, physician practice, or higher education environment experience.
• Experience supporting senior leaders, executives, physicians, or faculty.
• Experience coordinating physician/provider recruitment and onboarding.
• Familiarity with: Physician credentialing, Faculty affairs, Compliance documentation, Revenue cycle processes, Experience planning educational conferences, faculty events, or professional programs.

Skills

• Advanced proficiency in MS office (Word, PowerPoint, Excel).
• Intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Experience with a matrix organization and complex work environment.
• Experience supporting senior leaders, executives, physicians, or faculty.
• Experience coordinating physician/provider recruitment and onboarding.
• Familiarity with: Physician credentialing, Faculty affairs, Compliance documentation, Revenue cycle processes, Experience planning educational conferences, faculty events, or professional programs.

Benefits

Indiana University Health offers competitive benefits including health insurance, retirement plans, and paid time off.

Pay

The pay range for this position is $50,000 - $70,000 annually.

Schedule

This role is eligible for a hybrid work schedule (3 days in office, 2 days remote) after successful completion of new hire training.