Administrative Coordinator

About the role

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. The Administrative team at A&M consists of seasoned professionals who provide essential support to our top executives and teams worldwide, regarded as strategic partners empowering our teams to deliver exceptional service to our clients.

This role combines high-level executive support with hands-on office coordination for our growing Financial Services Managing Director team and the broader New York office. You thrive in a fast-paced, dynamic environment, excel at managing multiple priorities, and bring a collaborative, team-first mindset. This is a hybrid role (three days per week in-office), based in our New York office.

Responsibilities

• Provide daily administrative support to Financial Services Managing Directors, including processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, arranging travel, and shipping materials.
• Collaborate closely with the Executive Support Specialist and Operations Manager to ensure alignment and effective workflow.
• Engage professionally with employees across A&M’s business units, as well as senior executives and external stakeholders.
• Prepare and distribute correspondence, reports, meeting materials, and presentations.
• Coordinate internal and external meetings for the broader practice, such as team check-ins, staff meetings, off-sites, and one-on-ones—including meeting setup (virtual and in-person), catering, and gift ordering as needed.
• Act as a liaison with building management and office services to address facility issues and support the day-to-day operation of the office (e.g., booking rooms, tidying shared spaces, ordering supplies, managing guest arrivals, and coordinating repairs).
• Manage internal office communications, including weekly updates, announcements, and logistics for office closures or events.
• Maintain practice-wide distribution lists, organizational charts, Microsoft Teams groups, and contact databases to support smooth communications and operations.
• Support onboarding and offboarding processes, including first-day logistics, meeting scheduling, headshot and biography coordination, and org chart updates.
• Collaborate cross-functionally with corporate support teams—HR, IT, Marketing, Accounts Receivable/Payable, Legal, and Facilities—to ensure seamless business operations for the Financial Services practice.
• Perform other administrative duties as assigned.

Requirements

• Minimum of 2 years’ experience in an administrative support role within a professional services firm or fast-paced corporate environment.
• Proven ability to manage multiple executive calendars, coordinate travel, process expenses, and handle confidential correspondence.
• Excellent verbal and written communication skills, with confidence in engaging senior leadership and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize and manage competing demands.
• Sound judgment, discretion, and professionalism when handling sensitive or confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with systems such as Concur, Salesforce, Box, and SharePoint—or a demonstrated ability to quickly learn new technologies.
• Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

Preferred Qualifications

• A bachelor’s degree (preferred).
• Experience supporting multiple executives with varying working styles.
• A proactive mindset and a demonstrated willingness to take on new challenges and continuously grow.
• Strong relationship-building skills and the ability to establish yourself as a trusted partner across the organization.

Pay

The salary range is $60,000 - $75,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program based on individual and firm performance.

Benefits

• Healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages.
• 401(k)-retirement plan with a discretionary employer contribution (eligibility requirements apply).
• Paid time off including vacation, personal days, 72 hours of sick time (prorated for part-time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days varies based on tenure and role type.