Administrative Coordinator I- Jury Commissioner's Office

Position Summary

The core mission of the Office of Jury Commissioner (OJC) is to provide randomly-selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court. The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts.

Essential Functions And Responsibilities

• Provides project management and oversees special initiatives within the division.
• Supports a variety of hiring activities conducted by the Human Resources Department.
• Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
• Performs administrative tasks as assigned, including document editing, taking meeting minutes, answering telephones, preparing reports, etc.
• Prepares complex and detailed documents.
• Maintains department records and drafts routine correspondence.
• Analyzes statistics and develops new databases to assist in administration of programs.
• Prepares reports on various administrative activities.
• Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
• Participates in the development of operating policies, procedures, and forms.
• Provides assistance in the hiring, onboarding, and training process of lower level employees.
• Performs other duties as required.

Job Competencies

• Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
• Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge: Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
• Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Minimum Requirements

• Education and Experience: Associate's Degree from an accredited college or university Four (4) years of related work experience Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
• Knowledge, Skills and Abilities:
• Knowledge of: Modern office equipment and technology including computers and applicable software Inventory assessment and management Departmental and court policies and procedures Data management and reporting tools Current office and clerical practices and procedures
• Skills In: Customer service Multi-tasking Organization and time management Leadership Ability To Establish effective working relationships with others Order office supplies Perform basic mathematical tasks Prepare clear and accurate reports Maintain appropriate records Communicate effectively, both orally and in writing Work independently and follow oral and written instructions Identify problems and develop feasible solutions Maintain confidentiality of information