Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Location: St. Louis, MO 63110 | Scheduled Hours: 40 | Hybrid position with some on-site work requirement.

About the Role

The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This role plays a critical part in the success of the team by ensuring smooth administrative functions. The ideal candidate thrives in a dynamic environment, is detail-oriented, and works congenially with peers.

Responsibilities

• Coordinates and performs daily tasks to ensure the functioning of the administrative office.
• Assists in the development and coordination of Internal Medicine training programs and projects.
• Provides advising (answering general questions) to trainees, faculty, and staff; enters and updates medical student information into appropriate databases.
• Provides administrative support to the Internal Medicine Clerkship.
• Coordinates, manages, and updates communications for education programs, including verbal, written, and electronic communications and websites. This may include initiating and reviewing drafts of various communications.
• Plans logistics and provides administrative support for program events, including negotiating with vendors, managing event budgets, and troubleshooting special situations during events.
• Completes Verifications of Training for current and former trainees.
• Provides general administrative support, including scheduling appointments and meetings.
• Manages the program procurement card and makes purchases or places orders as needed.
• Orders office supplies and reserves conference rooms and meeting spaces for faculty and trainees.
• Performs other duties as assigned.

Working Conditions

• Normal office environment.
• Ability to travel to various on- and off-campus locations.
• Typically working at a desk or table with repetitive wrist, hand, or finger movement.
• Occasional lifting (25 lbs. or less).
• Use of standard office equipment.

Requirements

• High school diploma or equivalent certification, or a combination of education and/or experience.
• Two years of administrative experience.

Preferred Qualifications

• Bachelor’s degree.

Skills

• Computer Applications
• Computer Literacy
• Detail-Oriented
• Interpersonal Communication
• Microsoft Access, Excel, Office, Outlook, PowerPoint, Word
• Office Procedures
• Organizing
• Software Program Proficiency

Pay

$19.29 - $29.91 / hour. The salary range reflects base salaries paid for positions in this job grade across the University. Individual rates within the range will be determined by factors including one's qualifications, performance, equity with others in the department, market rates for positions within the same grade, and department budget.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, combining employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians, and more.
• 4 weeks of caregiver leave to bond with a new child.
• Family care resources for childcare and adult care needs.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years of employment.