Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available
Oregon Health Authority · Salem, OR · 4 wk ago
Full-time
We need to produce HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, no invention. Remove boilerplate, navigation, legal, EEO, etc. Must not include sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them.
Let's parse posting.
Key info:
- Initial Posting Date, Application Deadline, Agency, Salary Range, Position Type, Position Title, Hybrid work available.
- Job Description: includes description of role: provide administrative, technical, clerical and office management support to EDGE managers in OIS; ensure clerical and logistical functions operate orderly; establish and maintain procedures and controls; etc.
- "What We Are Looking For": Minimum Qualifications: three years secretarial/admin support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR associate degree in general office occupations and two years of secretarial/admin support experience with same tasks. OR equivalent combination.
- Desired Attributes: proficiency in Microsoft Outlook; excellent written and verbal communication and presentation skills; ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff; experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint; ability to increase team efficiency; experience in promoting a culturally competent and diverse work environment.
- Preference Statement: expertise in scheduling using outlook, including creating, deconflicting and managing complex schedules with large number of participants.
- Benefits: list: Excellent, low-cost medical, vision, and dental coverage; optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare; generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month; potential eligibility for Public Service Loan Forgiveness Program; retirement security through PERS/OPSRP; training and development opportunities.
- Pay: Salary Range $4,312 - $5,988. Also note: salary listed is non-PERS qualifying range; if qualifies for PERS, salary range will increase by 6.95%. So we have pay info.
- Schedule: Hybrid work available; occasional in-person office work; must be available to come on-site to Salem, OR as needed. Also "This is a hybrid position." So schedule info: hybrid, occasional on-site.
- Additional details: full-time, permanent, SEIU represented, based in Salem, Oregon. Hybrid position. Employment contingent upon criminal records check and driving records check. etc. But we should not include boilerplate like EEO, etc. We can include some details like full-time, permanent, location, hybrid, etc. But need to decide which sections to include.
We need sections: About the role (maybe a brief summary), Responsibilities (duties), Requirements (maybe minimum qualifications), Qualifications (maybe desired attributes?), Skills (maybe specific skills like Outlook, Word, Excel, etc.), Benefits, Pay, Schedule.
We must not repeat job title as heading. Must not include filler.
We need to ensure we preserve all substantive info. Let's extract substantive content:
- Role description: Administrative Office Coordinator provides administrative, technical, clerical and office management support to EDGE managers in OIS; ensure clerical and logistical functions operate orderly; establish and maintain procedures and other controls necessary to carry out assigned program activities.
- Responsibilities: maybe bullet list: provide administrative, technical, clerical and office management support; ensure clerical and logistical functions operate orderly; establish and maintain procedures and controls; coordinate office procedures; prepare narrative and statistical reports; administrative data collection and analysis; support administrative tasks for multiple levels of management, line and project staff; increase team efficiency; promote culturally competent and diverse work environment; schedule using Outlook (create, deconflict, manage complex schedules with large number of participants); etc.
But we must not invent. We need to stick to what's in posting.
Let's list explicit duties:
From "Job Description": "provide administrative, technical, clerical and office management support to EDGE managers in the Office of information Services (OIS). In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities."
From "What We Are Looking For": Minimum qualifications include coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
Desired attributes: proficiency in Microsoft Outlook; excellent written and verbal communication and presentation skills; ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff; experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint; ability to increase team efficiency; experience in promoting a culturally competent and diverse work environment.
Preference: expertise in scheduling using outlook, including creating, deconflicting and managing complex schedules with large number of participants.
Thus responsibilities could be derived from these.
Now sections:
- About the role: maybe a paragraph summarizing the role: Administrative Office Coordinator provides admin support etc.
- Responsibilities: bullet list of duties.
- Requirements: maybe minimum qualifications (education/experience). Could be "Requirements" heading.
- Qualifications: maybe desired attributes? But we already have Requirements for minimum qualifications; Qualifications could be desired attributes. However we need to avoid duplication. The instruction says use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can map:
- About the role: brief overview.
- Responsibilities: duties.
- Requirements: minimum qualifications (education/experience).
- Qualifications: desired attributes (maybe also preference?).
- Skills: specific technical skills (Outlook, Word, Excel, PowerPoint, SharePoint). Could also include communication skills.
- Benefits: list.
- Pay: salary range and note about PERS increase.
- Schedule: hybrid, occasional on-site, location Salem, OR.
We must not include sections with filler. All these have content.
Now we must not repeat job title as heading. So we won't put the title.
We must not include Job ID/requisition numbers.
We must not include boilerplate like EEO, legal, etc. So we will omit those paragraphs.
We must preserve all substantive information. Let's ensure we include:
- Hybrid work available.
- Occasional in-person office work; must be available to come on-site to Salem, OR as needed.
- Full-time, permanent, SEIU represented, based in Salem, Oregon.
- Criminal records check and driving records check contingency.
- Salary range $4,312 - $5,988; non-PERS qualifying range; if qualifies for PERS, salary range will increase by 6.95%.
- Benefits list as given.
- Preference statement about Outlook scheduling expertise.
- Desired attributes list.
- Minimum qualifications.
- Responsibilities as described.
- About the role: we can paraphrase from job description.
Now we need to output only HTML fragment, no /, no markdown fences.
We'll produce something like:
About the role
...
Responsibilities
- ... ...