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Jobs · Oregon

Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available

State of Oregon · Salem, OR · 4 wk ago
Full-time
We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like cookie/navigation/legal/EEO etc. Must not include duplicated lines. Must not include application instructions. Must not include EEO etc. Must not include contact info? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Contact info maybe not boilerplate but could be considered not needed? It says remove application instructions. Contact info is not application instructions but maybe part of posting; but we can keep? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Contact info is not listed to remove, but we might keep if relevant. However they said "Prefer a few substantive sections over many thin ones." So we need to decide sections. We have content: - Job Description: description of role: provide administrative, technical, clerical and office management support to EDGE managers in OIS; ensure clerical and logistical functions operate orderly; establish and maintain procedures and other controls necessary to carry out assigned program activities. - Minimum Qualifications: three years secretarial/admin support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR associate degree in general office occupations and two years of same experience. OR equivalent combination. - Desired Attributes: proficiency in Microsoft Outlook; excellent written and verbal communication and presentation skills; ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff; experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint; ability to increase team efficiency; experience in promoting a culturally competent and diverse work environment. - Preference Statement: expertise in scheduling using Outlook, including creating, deconflicting and managing complex schedules with large number of participants. - Benefits: list: Excellent, low-cost medical, vision, and dental coverage for you and your family; Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare; Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month; Potential eligibility for the Public Service Loan Forgiveness Program; Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP); Training and development opportunities to grow your career with the State of Oregon. - Pay: Salary Range $4,312 - $5,988. Also note: "The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%." So we can include that detail. - Schedule: Hybrid work available; occasional in-person office work; must be available to come on-site to Salem, OR as needed. Also "This is a hybrid position." So schedule: hybrid, occasional in-person. - About the Team & Benefits Of Joining: includes description of workplace: balances productivity with enjoyment; promotes atmosphere of mutual respect, dedication, enthusiasm; collaborate with bright individuals; etc. Could be "About the team" section. - Additional Details: full-time, permanent, SEIU represented, Administrative Assistant (Administrative Specialist 2) based in Salem, Oregon. Hybrid position. Employment contingent upon criminal records check and driving records check. etc. Some of that is legal/boilerplate? Might be considered not needed? The instruction says remove legal/EEO etc. Criminal records check maybe not boilerplate but could be considered a condition of employment; maybe keep? It's not explicitly prohibited. However they said remove legal/EEO/equal-opportunity/scam-warning boilerplate. Criminal records check is a condition; could stay. But we might keep minimal. We need to avoid duplication. Also we must not include application instructions like "Submit resume and cover letter", etc. So we must strip those. We must not include "Initial Posting Date", "Application Deadline", "Agency", "Position Type", maybe those are metadata; they said do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short

or drop it. So we could include a short paragraph with metadata like "Initial Posting Date 09/28/2026 | Application Deadline 10/05/2026 | Agency Oregon Health Authority | Salary Range $4,312 - $5,988 | Position Type Employee | Position Title Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available". But they said do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short

or drop it. So we can include a short

with that metadata. However they also said "Prefer a few substantive sections over many thin ones." So maybe we just include a short paragraph at top with metadata. We must not include "Opportunity Awaits, Apply Today!" etc (application instruction). Must not include "Visit the Equal Pay Analysis Webpage" etc (maybe considered application guidance). Must not include "How To Apply" etc. We must not include "Reminders" about veterans preference etc? That's maybe not boilerplate but could be considered EEO? It's about veterans preference; might be considered EEO-related; better to remove. We must not include "Contact Information" maybe not needed; but it's not explicitly prohibited. However it's not substantive to role description; could be considered metadata; but we could keep as a short paragraph? The instruction didn't say to remove contact info. But to be safe, we could drop it as it's not required. We need to preserve ALL substantive information; do NOT invent or summarize away detail. So we must keep all substantive info from the posting that is not boilerplate. That includes the job description, minimum qualifications, desired attributes, preference statement, benefits, pay details, schedule/hybrid info, team description, additional details like full-time, permanent, SEIU represented, location, hybrid, contingency checks, etc. Also note about salary increase if PERS qualifies. We must not include duplicated lines. Ensure we don't repeat same bullet. Now produce HTML fragment with sections. Potential sections: -

About the Role

with paragraph describing role (job description). -

Minimum Qualifications

with
  • ... maybe combine OR statements. -

    Desired Attributes

    with
    • ... -

      Preferred Qualifications

      (or Preference Statement) with
      • ... -

        Benefits

        with
        • ... -

          Pay

          with paragraph including salary range and note about PERS increase. -

          Schedule

          with paragraph about hybrid, occasional in-person, location Salem, OR. -

          Additional Details

          maybe with paragraph about full-time, permanent, SEIU represented, location, hybrid, contingency checks. We could combine some. But we must not create sections with filler text. All sections have real content. We must not include headings like "About the team & Benefits Of Joining" maybe we can incorporate into Benefits or About the Role. We need to ensure we don't include boilerplate like "We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from." That's substantive about team; could be part of About the Role or a separate section "Team Environment". Could be a paragraph. We must not include "Opportunity Awaits, Apply Today!" etc. Now produce HTML. We'll start with a short metadata paragraph: maybe

          Posted: 09/28/2026 | Deadline: 10/05/2026 | Agency: Oregon Health Authority | Salary Range: $4,312 - $5,988 | Position Type: Employee | Title: Administrative Office Coordinator (Administrative Specialist 2) – Hybrid work available.

          But they said do NOT repeat the job title as a heading; but we can include it in paragraph. It's okay. But they said "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

          or drop it." So we can include a short p. Now sections. Let's craft. We need to ensure we use

          for section headings. We'll output only HTML fragment. Let's draft:

          Posted: 09/28/2026 | Deadline: 10/05/2026 | Agency: Oregon Health Authority | Salary Range: $4,312 - $5,988 | Position Type: Employee | Title: Administrative Office Coordinator (Administrative Specialist 2) – Hybrid work available.

          About the Role

          As an Administrative Office Coordinator, you will provide administrative, technical, clerical and office management support to EDGE managers in the Office of Information Services (OIS). You will ensure that clerical and logistical functions of the section operate in an orderly fashion and establish and maintain procedures and other controls necessary to carry out assigned program activities.

          Minimum Qualifications

          • Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
          • OR an associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
          • OR an equivalent combination of education and experience.

          Desired Attributes

          • Proficiency in Microsoft Outlook.
          • Excellent written and verbal communication and presentation skills.
          • Ability to carry out and support administrative tasks for multiple levels of management, line and project staff.
          • Experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint.
          • Ability to increase team efficiency.
          • Experience in promoting a culturally competent and diverse work environment.

          Preferred Qualifications

          • Expertise in scheduling using Outlook, including creating, deconflicting and managing complex schedules with a large number of participants.

          Benefits

          • Excellent, low‑cost medical, vision, and dental coverage for you and your family.
          • Optional benefits such as life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
          • Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
          • Potential eligibility for the Public Service Loan Forgiveness Program.
          • Retirement security through the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
          • Training and development opportunities to grow your career with the State of Oregon.

          Pay

          The salary range for

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