Administrative Coordinator I - Department of Molecular Microbiology

Location: St. Louis, Missouri | Type: Full-time | Scheduled Hours: 40

About the Role

Provides general administrative project and/or program support for the Department of Molecular Microbiology.

Responsibilities

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development/coordination of programs/projects.
• Assists with monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing.
• Provides advising (answering general questions) to students, staff, and faculty.
• Plans logistics and provides administrative support for program courses, meetings, and events including all details associated with event; negotiates with vendors; oversees, troubleshoots, and resolves special situations that arise during event. Manages event budget.
• Coordinates, manages, and updates communications for school/department/center including verbal, written, and electronic communications and websites, which may include initiating/reviewing drafts of various communications.
• Provides general administrative support including scheduling appointments, meetings, and travel arrangements.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• 2 years of administrative experience.

Qualifications

• Preferred: Bachelor’s degree.
• Computer literacy with proficiency in Microsoft Office (Access, Excel, Outlook, PowerPoint, Word).
• Detail-oriented with high accuracy in work.
• Strong interpersonal communication and organizational skills.
• Ability to travel to various on- and off-campus locations.
• Repetitive wrist, hand, or finger movement; occasional lifting (25 lbs. or less).

Skills

• Computer Applications
• Microsoft Access, Excel, Outlook, PowerPoint, Word
• Office Procedures
• Organizing
• Software Program

Pay

$19.29 - $29.91 / Hourly

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, and access to dietitians.
• 4 weeks of caregiver leave to bond with a new child.
• Family care resources for childcare and adult care needs.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.