Administrative Coordinator I

Benefits

• Medical, dental, and life insurance
• Company-paid short- and long-term disability
• FSAs and dependent care options
• Vision and legal benefits
• Gym discounts and wellness clinics
• Tuition reimbursement—for you and your dependents
• Clear paths to promotion and internal mobility
• Training, coaching, and mentorship
• Development programs to support your goals
• Paid vacation and holidays in your first year
• A culture that respects work-life balance

About the role

Provides a wide variety of administrative and staff support services to the Director of Operations and other manufacturing and operations team members as assigned, ensuring the business functions efficiently. Administers programs, projects and/or processes specific to manufacturing and operations. Performs other tasks as required. This is a grade 3 position working a day shift.

Responsibilities

• Locates and attaches appropriate files to correspondence to be answered by employer
• Composes letters and memoranda from dictation, verbal direction or from knowledge of company policy and procedures
• Participate in or lead department or company programs (holiday events or programs, etc.)
• Coordinate and schedule communication meetings: Viewpoint, department meetings, etc.
• Facilitate technology needs for successful meetings: telephone, computer, presentation set up
• Arrange meeting rooms, food, etc.
• Prepares professional presentations (Word, PowerPoint, Excel)
• Compiles and maintains records of business transactions and office activities utilizing knowledge of systems or procedures
• Composes announcements, postings, letters, emails, memorandum and other communication as needed
• Assists executive in some administrative details, usually of a confidential nature
• Orders supplies and other materials as needed
• Schedules/makes appointments, travel arrangements, hotel accommodations, car rental, etc.
• Answers telephone and gives information to callers and routes calls
• Reads and routes incoming mail, answers correspondence and prepares outgoing mail
• Performs other position appropriate duties as required in a competent, professional and courteous manner

Skills

• Excellent written and verbal communication skills
• Superb organizational skills
• Outstanding interpersonal skills
• A willingness to learn
• Strong administrative and organization acumen and understanding of business operations
• Project manager training and experience is a plus
• Demonstrated success working in a cross-departmental organization environment
• Credibility to lead and influence at all levels
• Team player with proven track record of managing projects
• Able to develop and manage project plans and coordinate people and internal/external resources to achieve results outlined in plan
• Strong communication skills in both written and verbal format
• Excellent computer skills including Microsoft Office applications (Excel, Word, and PowerPoint) and HRIS experience (Access and Workday preferred)
• Ability to use Smartsheet
• Knowledge of work requirements of individuals within the department
• Ability to maintain confidentiality in all aspects of the position
• Ability to manage multiple priorities

Requirements

• Education: Associate Degree required or equivalent combination of education and experience; 1 year experience may substitute for 1 year of degree. Concentration in Business Administration or related field. Maximum substitution of two years.
• Experience: 2+ years administrative experience.

Working conditions

• Physical requirements: Sitting in a comfortable position with frequent opportunity to move about (e.g., executive, management and secretarial positions).
• Environment: Located in a comfortable indoor area (e.g., executive, management and support positions).